Planning and Budgeting Officer

Vacancy codeVA/2013/B5506/2472

Position titlePlanning and Budgeting Officer

LevelICS-10

Department/officeAEMO, Myanmar

Duty stationYangon, Myanmar

Contract typeLocal ICA Specialist

Contract levelLICA Specialist-7

Duration1 year (possible extension)

Application period04-Jun-2013 to 01-Jul-2013

Background Information - UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.”
-Ban Ki-moon, United Nations Secretary-General

UNOPS  mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Background Information - Myanmar

Myanmar

The UNOPS Myanmar office develops, supports and oversees UNOPS portfolio of projects in Myanmar which focus on post-disaster recovery, health programmes and food security.

Background Information - Job-specific

The Myanmar Operations Centre(MMOC) under the UNOPS Asia, Europe and Middle East Regional Office has been established to develop, support and oversee UNOPS’ portfolio of projects in Myanmar and to ensure that synergies between projects are effectively developed. The MMOC plays a critical role in ensuring quality services to UNOPS partners that meet stringent requirements of speed, efficiency and cost effectiveness.

In February 2009, MMOC was selected by the Myanmar Country Coordination Mechanism for The Global Fund to Fight AIDS, Tuberculosis and Malaria as one of two Principal Recipients (PR) of GFATM grants for Myanmar. The implementation of the grants has commenced since January 2011.

Functional Responsibilities

Under the overall supervision of the Head of Performance Management Unit, and with a secondary reporting line to Financial Management Officer and in accordance with the UNOPS policies, procedures and practices, the incumbent will be in charge of overall planning and coordination of budgeting activities of the GFATM grants. The Planning and Budgeting Advisor will be responsible for the following specific responsibilities:

1. Planning

1.       Collaborates with Public Health Officers in all budget preparations, discussions and  meetings related to grant planning

2.       S/He works within the Programme Unit and with the SRs to prepare  Annual Budgeted work plans

3.       Prepares budget status for the review meetings with the National programmes and SRs

4.       In collaboration with and with the guidance of the Public Health Officers leads the planning process in preparation of cash forecasts for the next implementation period.

5.       Assists the Programme Unit in reviewing the quarterly expenditure reports of all the SRs including the National Programmes.

6.       Assists the Programme Unit in reprogramming exercise as and when needed.

2.Budgeting

1.       Supervises the daily work of the Planning and Budgeting Team under the GFATM grants;

2.       Ensure that budgets are prepared in the right format with clearly written assumptions, within the required timeframe and with a high level of accuracy;

3.       Ensures compliance with Global Fund requirements and UNOPS Financial Regulations and Rules, Organizational Directives (ODs) and Administrative Instructions (AIs) in the planning and budgeting process ;

4.       Ensure that the GFATM budgets are correctly loaded and maintained in Atlas.

5.       Work with the Accounts Section of the Finance Unit to ensure that the budgets are properly monitored.

6.       Ensure that budgets in Atlas have enough cash allocation and propose any cash reallocation to the Accounts Section of the finance unit.

7.       Support all the PR units to resolve Atlas budget errors;

8.       Assist the Project Support Officer in preparing Sub- Recipient Agreements by preparing the relevant annexes. Ensure that all annexes are accurate and in the correct format;

9.       Work with the Accounts Section to reconcile Global Fund disbursement requests against funds received.

10.    Responsible for monitoring any changes to the PR and SR budgets

11.    Responsible for maintaining tracking modalities for all modifications to the budget

12.    Responsible for responding to ad hoc requests of all UNOPS PR Units

13.    Perform any other relevant duties as may be assigned by the supervisors.

The Planning and Budgeting Officer will contribute to the greater coordination and participation of relevant units in the planning and budgeting process of UNOPS PR. The work of the Officer will contribute to the greater stakeholder involvement of the UNOPS PR budgeting process leading to more accurate and high quality budgets.

Education/Experience/Language requirements

• Master’s Degree preferrably in Medical & Health Sciences, in Public Health, Epidemiology or other related field relevant to the above duties. A Bachelor’s degree with a relevant combination of academic qualifications (Business Administration, Public Administration, and Economics) and experience relevant to the above duties and responsibilities may be accepted in lieu of master’s degree.
• Master’s degree with a minimum 5 years of relevant experience in the area of planning and budgeting of health programmes in the public sector and/or development organizations or  Bachelor’s degree with a minimum of  7 years of similar experiences;
• Ability to work with minimal supervision in a complex environment;
• Previous successful involvement with, and good knowledge of NGO's and civil society an asset;
• Strong communication and facilitation skills, and ability to establish good working relations with colleagues and stakeholders in a sensitive environment;
• Willingness to undertake regular field visits in difficult conditions;
• Excellent writing and analytical skills, including high level proficiency in using Microsoft Excel;
• Fluency in both written and spoken English and Myanmar Language is required.

Competencies

Knowledge Management and Learning

·         Promotes a knowledge-sharing and learning culture in the office

·         In-depth knowledge of development issues

·         Ability to advocate and provide policy advice

·         Actively works towards continuing personal learning and development in one or more Practice Areas, acts on learning plan and applies newly acquired skills

Development and Operational Effectiveness

·         Ability to lead strategic planning, results-based management and reporting

·         Ability to lead implementation, monitoring and evaluation of development programmes and projects,

·         Ability to lead implementation of new systems (business side), and affect staff behavioral/ attitudinal change

·         Excellent conceptual and analytical abilities and an analytic approach to information management.

Management and Leadership

·         Focuses on impact and result for the client and responds positively to feedback

·         Leads teams effectively and shows conflict resolution skills

·         Consistently approaches work with energy and a positive, constructive attitude

·         Builds strong relationships with clients and external actors

·         Remains calm, in control and good humored even under pressure

·         Demonstrates openness to change and ability to manage complexities

·         Ability to go beyond established procedures and models, creation of new approaches

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-7
Contract duration: 1 year with possible extension

“This is a local position and is open to all nationals of the duty station or individuals with valid work permit”.

For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Click here for further details and application