FINANCE MANAGER

The Finance Manager is responsible for all aspects of financial management, ensuring compliance with internal policies and procedures as well as donor requirements. This role builds the capacity of the Orbis Africa finance team.  S/he oversees the day to day work of the finance department and is responsible for the effective use and deployment of staff and financial resources. The Finance Manager is based in the Orbis Africa Office in Cape Town and s/he travels occasionally in Africa and internationally.

REPORTING & WORKING RELATIONSHIPS

Reports to: Finance and Operations Director, Orbis Africa
Manages:  Finance Officer

ESSENTIAL JOB FUNCTIONS:

Financial Management

• Produce monthly management accounts and financial reports accurately and to agreed time scales.
• Prepare detailed quarterly cash flow forecasts to form the basis for the working capital request to Orbis EMEA and Orbis International and produce reports detailing actual expenditure against forecast to agreed timescales.
• Ensure all balance sheet reconciliations are produced accurately and on a timely basis to include bank reconciliations, debtors, creditors and inter-company accounts with Orbis EMEA and Orbis International.
• Produce relevant financial reports for members of the team, and Boards as required
• Produce annual financial reports and statements to agreed time scales to comply with the requirements of Orbis and to the South African legal framework.
• Develop annual budgets and quarterly forecasts in collaboration with the Director of Finance and Operations and functional heads
• Manage the payroll system and Provident Fund Scheme and ensure that payments are made to individuals, SARS, Provident Fund and Medical Aid Providers to set timetables
• Ensure compliance with all statutory requirements relating to financial control, financial management and accounting.
• Ensure appropriate external audit arrangements are in place and manage the audit process.
• Lead on tax planning, including VAT related matters.
• Maintain current standing with all mandated local tax and benefits registrations and requirements, including submissions of payments and reports (SARS, PBO status, NPO Status etc)
• Ensure compliance with all statutory requirements relating to financial control, financial management and accounting
• Ensure appropriate external audit arrangements are in place and manage the audit process
• Ensure implementation and adherence to finance policies, procedures and systems across all teams

Grants and Fund Management

• Work with the Fundraising Team and the Programme team to provide financial in-put into programme budgets and donor proposals
• Monitoring restricted income and expenditure
• In collaboration with programme staff monitor programme expenditure
• Oversee special financial audits conducted by grant maker
• Perform functions of financial administration and reporting to include, but not limited to: preparation and timely submission of grant applications and reports, development and adjustment of associated budgets, coordination of budgeted funds, screening and processing requests for expenditures and ensuring the timely application for reimbursement
• Coordinate finance staffing levels related to grants

PERSON SPECIFICATION

Knowledge 

Essential

• Professional accounting qualification or B.Comm degree. Candidates with relevant experience may also be considered
• Experience in the preparation and finalisation of accounts in accordance with current South African regulations
• Knowledge of strategic and financial planning including activity based costing, benchmarking, donor fund tracking and KPIs
• Experience in budget preparation and reporting
• Computer and MIS skills including, Microsoft Office, accounting soft-ware and the Internet to an advanced level
• Financial reporting to large institutional funders such as the European Union, DFID, USAID.

Desirable

• Knowledge of current practice of internal auditing
• International not for profit experience and an understanding of key issues relevant to international development

Skills

Essential

• Highly numerate and able to analyse statistical information and interpret financial data to produce reports which can be understood by non-financial colleagues
• Excellent communication skills, both verbal and written
• Computer literate; fully conversant with the current uses of information technology in the workplace and uses IT as a management tool
• Ability to work at both a detailed and strategic level – e.g. making payments and producing annual financial delivery plans etc.

To apply for this position, email your application to lisa@actionappointments.co.za