This position will focus on the
operational, management and financial oversight functions of the IMA World
Health/South Sudan office. The Deputy Country Director will work closely with
the Country Director, Project Leaders and Director of Finance and
Administration to ensure effective project, office and financial
management. The incumbent will represent IMA World Health at
official functions/meetings and also provide programmatic leadership.
Essential Functions:
Management
Provide office management and direction to IMA
Republic of South Sudan staff including supervision of:
Finance
- Oversee,
in conjunctio with HQ Director of Finance, Director of Accounting and CFO,
field project financial management and adhere to donor requirements and
deliverables as stated in work plans, budgets and contracts.
- Work
with the in-country finance officers to assure that justification of funds
is accomplished in a timely manner.
- Work
in close collaboration with the HQ Finance and Accounting Staff on all
financial and accounting management issues.
- Work
with in-country finance staff and project leadership to ensure proper
financial controls and safeguarding of assets.
HR functions
- Maintaining
staff schedules
- Oversight
of staff contracts
- Implementation
of South Sudan IMA policies & procedures
- Supervision
of support staff (drivers, security, cleaners, etc.)
Office Management
- Provide
oversight for the maintenance of offices (Juba, Malakal, etc.), warehouse
(i.e. weekly water supply check, generator maintenance, etc.)
- Ensure
proper supplies at all locations
- Vehicle
Maintenance
Day to day office management Security Liaison
- Ensuring
that security protocols are kept updated and followed by staff
- Be
the security liaison for IMA and keep all staff informed of security
alerts
- Ensure
that hibernation kits and other security processes are kept up to date
- Keep
IMA HQ informed of security concerns in a timely manner
- Attend
NGO security meetings and update senior team.
Logistics
- Ensuring
that Asset procurement policies and processes are followed
- Fixed
Asset Registered kept up to date.
2. Responsible for developing management systems and
communicating with relevant HQ staff.
3. Responsible for managing complex schedules and
team-building.
4. Responsible for budgetary oversight of the guest
houses
5. Be a member of the country Management Team with
CD and Director – Finance & Administration
6. Serve as Program Manager for a select number of
projects in IMA's South Sudan portfolio
Relationship Building:
- Represent
IMA, at the direction of the CD, at meetings with donors,
Ministry of Health, Bilateral and multi-lateral agencies,
cluster meetings, etc.
- Advocate
for the interests of IMA constituencies; faith-based partners and IMA's US
member agencies.
- Represent
IMA in National and Regional forums as well as on relevant committees and
task forces as and when needed.
Qualifications (Required):
- Graduate
degree – MBA, MPH or other related.
- Minimum
of 5 years experience working in international public health
including experience leading a field operation overseas. Strong program
and business development orientation including demonstrated ability to
think plan and implement strategically.
- Understanding
of financial, administrative, and human resource functions in a public
health organization.
- Successful
track record in program and proposal development and writing for a variety
of donors including foundations, USAID and other bilateral and
multilateral agencies.
- Knowledge
of World Bank, USAID, other bilateral and multilateral funding agencies,
and private foundations and in particular their funding priorities,
proposal guidelines and procurement procedures.
- Significant
programmatic and technical knowledge about public health in developing
countries, specific knowledge of South Sudanese health context a plus.
- Strong
networking skills.
- Excellent
writing, editing and proofreading skills. Very strong communication skills
especially the ability to write compelling and winning proposal and the
ability to represent the organization professionally and convincingly with
donors, partner agencies, and other external clients.
- Ability
and flexibility to adjust schedules and priorities to meet proposal
deadlines, juggle multiple assignments, and manage shifting priorities.
- Proven
attention to accuracy and details.
- Cross-cultural
sensitivity a must.
- Experience
leading and managing a professional and support staff in a multicultural,
multi-linguistic environment.
- Extensive
in-country travel may be required, with occasional travel outside of
Republic of South Sudan.
- Proficiency
in Microsoft Office applications including MS Word, Excel,
PowerPoint. Internet fluency a plus.
- Willingness
to support IMA World Health's Mission.
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