Senior Portfolio Management Officer

Reference #: ADB-HR-13-0215

Position Title: Senior Portfolio Management Officer

Department: Central and West Asia Department

Division: Uzbekistan Resident Mission

Location: Tashkent, Uzbekistan

Recruitment Type: National and Administrative

Closing Date: 16 May 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To contribute to Uzbekistan Resident Mission (RM) by handling portfolio management, loan/technical Assistance (TA) processing and administration, project performance management, and other general sector activities.

Expected Outcomes

Portfolio Management
- Reviews, analyzes and recommends project implementation arrangements for better project impacts of ADB-financed projects in host country.
- Monitors the implementation progress of works of assigned projects, and assesses their impacts and performance.
- Interacts with the government, civil society, other international/local organizations, and other project stake-holders for improvement of project portfolio management and other project administration matters.
- Participates in the annual country portfolio and program review missions and assists in conducting country portfolio reviews as necessary.

Project Management
- Administers and implements delegated projects, including independently conducting the project review missions.
- Assists Headquarters missions and the RM staff in analyzing issues concerning achievement of the project objectives and impacts and dealing with project management and institutional arrangement issues.
- Reviews design of project components, including environment and social aspects, and procurement/recruitment documents.
- Coordinates and helps in administering non-delegated loans and TAs.
- Assists in TA and loan fact-finding and appraisal missions as necessary.
- Prepares annual contract awards and disbursement projections for assigned projects and monitors achievements from time to time with a view to achieve the projection targets.
- Assists in improving project implementation management through the use of proven project management techniques including design and monitoring frameworks and critical path analysis.
- Facilitates communication between ADB, the executing agencies and the Government to ensure smooth project management.

Policy and Project Evaluation
- Provides appropriate advice on policy and institutional reforms in the sector and projects for which he/she is responsible.
- Prepares project and technical assistance completion reports.

Knowledge Sharing
- Trains executing and implementing agency staff in use of result-based project management techniques.
- Familiarizes on result-based project monitoring and evaluation (RBPME) and encourages the use of RBPME focusing on monitoring of outcome indicators.

Others
- Prepares project briefing papers and seminar papers as required.
- Undertakes any related assignments as requested by Head of Unit/Country Director.
- Performs other tasks as assigned and reflected in the incumbent’s work plan.

Educational Requirements:

Bachelor’s degree in engineering, business, finance, economics, or related field, preferably with Master’s degree of equivalent.

Relevant Experience And Other Requirements:

Work experience

• At least 8 years of professional experience in project administration/management and at least 4 years of supervisory experience.

Technical knowledge

• Some exposure to the various stages of the project cycle (e.g. project planning/feasibility analysis; detailed design; project implementation/construction supervision/contract management) is desirable
• Experience in working for/with ADB or World Bank-funded projects is an advantage
• Sound knowledge of government institution/administrative systems/procedures in project implementation and management

- Sound knowledge of competitive bidding procedures and exposures to the domestic construction and consulting industries in the host country.
- Exposure to project implementation procedures, particularly procurement and consultant guidelines and/or FIDIC conditions of contracts in internationally-financed projects
- Able to participate in multi-disciplinary missions or lead a mission of technical specialists
- Effective report-writing skills and excellent command of written and spoken English
- Proficiency in word processing, spreadsheets analysis and information technology
People and leadership skills
- Able to mentor junior National Staff (NS) and/or Administrative Staff (AS) to facilitate work planning, delivery, and quality review.
- Able to work collaboratively with teams as a constructive team member
- Client focus and commitment to results

Core Competencies:

Application of Technical Knowledge and Skills

• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation

• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

• Supervisor: Country Director and/or designated International Staff
• The following staff positions may be supervised by the incumbent:
  • Administrative Staff

Important Instructions

This vacancy is for a local staff position with local remuneration package. It is open only to nationals and residents of Uzbekistan.

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