Position: Senior Officer for the Disaster Management &
Humanitarian Assistance (DMHA) Division
Location: Jakarta, Indonesia
Background:
The Association of Southeast
Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional
inter-governmental organisation founded in 1967, to promote peace and
stability, sustained economic growth, shared prosperity and social progress. It
comprises the ten countries of Southeast Asia.
The entry into force of the
ASEAN Charter on 15 December 2008 had provided new impetus to ASEAN’s
integration efforts by establishing a legal and institutional framework
required to achieve the ASEAN Community by 2015. This includes the newly
approved organisational structure of the ASEAN Secretariat that is aligned to
the requirements of the Charter and the three Blueprints of the ASEAN
Political-Security Community (APSC), the ASEAN Economic Community (AEC), and
the ASEAN Socio-Cultural Community (ASCC). The ASEAN Secretariat is therefore
well positioned to provide the necessary functions required to effectively
support the community building process under the Charter and the Blueprints.
Currently the ASEAN Secretariat
is looking for qualified and suitable candidate to fill the position of Senior
Officer for the Disaster Management & Humanitarian Assistance (DMHA)
Division, which is one of the divisions under Cross-Sectoral Cooperation
Directorate in the ASEAN Socio-Cultural Community Department. The Division is
managing ASEAN cooperation in disaster management, including facilitating the
implementation of the ASEAN Agreement on Disaster Management and Emergency Response
(AADMER) and its Work Programmes, as well as the operationalisation of the
ASEAN Co-ordinating Centre for Humanitarian Assistance on disaster management
(AHA Centre).
The Division is working closely
with relevant ASEAN bodies, in particular the ASEAN Committee on Disaster
Management (ACDM) comprising heads of national disaster management
organisations in ASEAN Member States, the AHA Centre as well as other parties
such as the ASEAN Dialogue Partners, United Nations, civil society partners,
Red Cross and Red Crescent Movement, etc.
Duties and Responsibilities:
Under the coordination and
direction of the Head of the Division, the Senior Officer will be expected to
undertake the following:
1. Policy Coordination
Support
•
Assist the Head of Division in providing
policy coordination support including in drafting sectoral work plans,
agreements, technical papers, research-based papers, and background information
papers;
•
Serve as resource person and facilitate
the discussions at meetings of relevant ASEAN sectoral bodies as well as
meetings of other organisations;
•
Coordinate preparation of documents, such
as agenda, discussion papers, concept papers, project proposals, communication
materials, meeting reports, and follow-up actions to decisions and agreements
made at ASEAN meetings;
•
Facilitate cross-sectoral discussions
with other divisions/directorates in the ASEAN Secretariat and other sectors
and pillars in ASEAN, and provide necessary inputs;
•
Provide technical inputs on current and
future development in the area of disaster management and humanitarian
assistance from regional as well as global perspectives;
•
Conduct necessary research on policies
related to disaster management, and develop policy papers as assigned by the
Head of Division.
2. Project Development
& Management
•
Initiate, develop and review project
proposals, concept papers, and terms of reference related to the implementation
of AADMER Work Programmes;
•
Provide technical support and
recommendations in the conceptualisation and management of projects, programmes
and activities, including preparation and tabling of concept papers and
proposals at ACDM meetings and other related forums;
•
Conduct project appraisals, monitor
approval processes, and work closely with project proponents, relevant working
groups, lead shepherd countries, project management teams as well as Dialogue
Partners and implementing partners to ensure effective and timely
implementation;
•
Monitor project implementation, provide
necessary support to project proponents in developing and implementing
projects, programmes and activities, and prepare progress reports and updates
on the implementation status of the projects;
•
Liaise and coordinate with project
proponents, ASEAN Member States, ASEAN Dialogue Partners, other partners, and
other ASEAN Secretariat’s directorates and divisions in the implementation of
projects, programmes and activities;
•
Conduct monitoring and evaluation
(M&E) activities on the implementation of projects, programmes and activities
under the AADMER Work Programmes to ensure effectiveness of the implementation
and provide necessary inputs and recommendations.
3. Advocacy
•
Produce and disseminate informational
materials on the implementation of AADMER Work Programmes through the ASEAN
websites and other means to raise the
3
profile and visibility of
AADMER;
•
Participate in and organise events to
build awareness on the implementation of AADMER and promote activities under
the AADMER Work Programmes.
4. Partnership &
Resource Mobilisation
•
Assist the Head of Division in monitoring
activities of cooperation projects implemented by the DMHA Division in
cooperation with partners/stakeholders;
•
Prepare progress reports on a regular
basis to ASEAN sectoral bodies and funding agencies on progress of
implementation of projects and programmes, including their financial
activities;
•
Liaise with the appropriate level of
representatives from ASEAN Dialogue Partners and other humanitarian assistance
partners, such as the UN, Red Cross and Red Crescent Movement, civil society
and other international organisations;
•
Conduct multi-stakeholder partnership
meetings/workshops to promote multi-stakeholder partnership in the
implementation of AADMER Work Programmes;
•
Assist the Head of Division in
identifying potential areas for cooperation programmes and projects and
resources to further improve the performance of the DMHA Division as well as
the effective implementation of AADMER and its Work Programmes.
5. Division Planning,
Reporting & Monitoring
•
Assist the Head of Division in preparing
DMHA Division’s annual work plans, including budgets and calendar of
activities, to support the implementation of AADMER Work Programmes;
•
Implement and monitor the Division’s work
plans, and coordinate with other ASEAN Secretariat’s directorates and divisions
where cross-sectoral coordination is required;
•
Prepare papers and progress reports of
the DMHA Division as well as background papers and talking points required by other
divisions/directorates and the senior management;
•
Maintain consolidated records of the
overall progress of the work plan’s implementation and the achievement of the
results.
6. Operational
Coordination Support
•
Assist the Head of Division to provide
technical support to the Secretary-General of ASEAN as the ASEAN Humanitarian
Assistance Coordinator, particularly in the event of large-scale natural
disasters, multiple disasters and pandemics;
•
Provide necessary support on the
operationalisation of the AHA Centre as directed by the Head of Division; and
•
Perform other tasks as assigned by the
Head of Division.
Requirements:
•
Minimum Master’s Degree in one or more of
the following disciplines: Disaster Management; Emergency Management; Disaster
Risk Reduction; Natural Resource Management; Environmental Management; Business
Management; Social Development, Social Work and Community Development or an
appropriate related field or discipline;
•
At least five (5) years of relevant work
experience with supervisory experience and proven track record and exposure to
disaster management in a government, international organisation and/or private
sector;
•
Experience in dealing with a wide
spectrum of areas in disaster management at development cooperation (policies,
trends, issues and development), preferably at regional and international
environment;
•
Exposure to relevant activities dealing
with various international organisations, related institutions and/or private
sector;
•
Proven skills in problem solving in a
complex organisational environment and in work planning;
•
Demonstrated ability to develop,
implement, monitor and review policy and procedures;
•
Demonstrated ability to plan and organise
tasks and work flows, with proven ability for accuracy under pressure and
adherence to deadlines;
•
Excellent command of English, written and
spoken, very good communication skills and strong interpersonal skills;
•
Ability to work harmoniously in a team
environment and with diverse groups of individuals in cross-cultural
environment and international settings;
•
High integrity and conscientiousness, and
ability to project professionalism;
•
Ability to multi-task, work long and
irregular hours, and perform tasks outside the usual job scope; and
•
Competency in computer skills with
adequate knowledge of Microsoft Office and Outlook where relevant to the
position.
Remuneration and Benefits:
Successful candidate will be
offered the post with a probation period of six months and attractive
remuneration package, including housing, medical, education of dependent
children, and gratuity. Upon completion of the probationary period, the
candidate will be confirmed for up to three-year contract, inclusive of the
six-month probationary period, in the first instance.
How to apply:
Send your application to asean.hr@asean.org
highlighting your suitability and potential contribution to the position
together with a detailed CV, including a recent passport-sized photograph,
certified true copies of educational certificates obtained and completed
Employment Application Form, which can be downloaded at www.asean.org. (Note:
copies of educational qualifications will only be required to be produced by
shortlisted applicants).
Please indicate on the subject
heading: Senior Officer for Disaster Management & Humanitarian Assistance.
Application papers should reach the ASEAN Secretariat by 20 January
2013.
Incomplete applications will
not be considered.
The
Selection Committee’s decision is final and only short-listed candidates will
be notified.
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