Administrative Officer, Strengthening Integrity and Accountability Program-1 - MSI - Indonesia

Post: Administrative Officer, Strengthening Integrity and Accountability Program-1

Location: Indonesia

Project Summary:
The objective of SIAP-1 is to contribute to good governance in Indonesia by strengthening integrity and accountability in government – principally at the national level. It does this by supporting governmental and non-governmental efforts to strengthen integrity and accountability.

Position Summary:
The Administrative Officer will provide administrative support to other Project employees and partner organizations, and thereby contribute to the success of the Strengthening Integrity and Accountability Program-1 (SIAP-1) in Indonesia. The Administrative Officer will report to the Administration, HR, and Finance Manager.

**This is a local position; only Indonesian nationals will be considered.**

Responsibilities:
• Maintain office operations including purchasing office supplies, and communicating with service providers for maintenance of the office and office equipment, etc.
• Provide administrative support for project meetings, training workshops, seminars and conferences, including arrangements with facilities, travel planning, and associated payments
• Arrange trips for project personnel (making reservations, purchasing tickets, etc.)
• Serve as first project representative to welcome visitors to office.
• Answer incoming calls in English and Indonesian and transfer them to the responsible staff
• Send faxes, make copies, and conduct other administrative functions on the request of the COP with relation to the project.
• When necessary, provide translation support in Indonesian and English.
• Maintain the general filing system and file all correspondences
• Maintain computer and internet systems
• Maintain an adequate inventory of office supplies
• Monitor the use of supplies and equipment
• Coordinate the driver’s schedule
• Coordinate the repair and maintenance of office equipment
• Perform other project-related tasks that are consistent with the overall focus of the assignment

Qualifications:
• Minimum Bachelor Degree or equivalent
• At least three years in similar position
• Ability to balance parallel priorities
• Attention to detail and thoroughness
• Fluent oral and written English
• Experience with basic IT system troubleshooting

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

To apply for this position, please click here