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Position Title
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Resource
Management Officer
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Duty
Station
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Erbil, Iraq
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Classification
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Official,
Grade P3
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Type of
Appointment
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Fixed
term, one year with possibility of extension
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Estimated
Start Date
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January
01, 2013
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Established
in 1951, IOM is the leading inter-governmental organization in the field of
migration and works closely with governmental, intergovernmental and
non-governmental partners. IOM is dedicated to promoting humane and orderly
migration for the benefit of all. It does so by providing services and advice
to governments and migrants.
IOM has a
proactive recruitment policy to increase the representation of nationals of
non- represented member states. Qualified applicants from the following
countries will be favorably considered:
Angola,
Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Central
African Republic, Comoros, Congo, Cyprus, Czech Republic, Djibouti, Dominican
Republic, El Salvador, Gabon, Gambia, Guyana, Holy See, Honduras, Israel,
Jamaica, Lesotho, Libya, Lithuania, Luxembourg, Kyrgyzstan, Madagascar,
Maldives, Malta, Micronesia, Mongolia, Montenegro, Morocco, Namibia, Nauru,
Niger, Nigeria, Paraguay, Rwanda, Seychelles, Slovenia, Somalia, South Sudan,
Swaziland, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Yemen
Applications
from qualified female candidates are especially encouraged.
Context:
Under the direct supervision of
the Chief of Mission (CoM), and in coordination with relevant units at
Headquarters (HQ), the Administrative Centres in Manila and Panama and the
Regional Office for the Middle East and North Africa in Cairo, the successful
candidate will be responsible
and accountable for managing the budgetary, financial, human resources and
administrative functions of the Mission.
Core
Functions / Responsibilities:
1. Monitor and oversee the financial management for all
activities in the Mission including the oversight of financial expenditure and
accountability; undertake financial analysis of projects in the Mission.
2. Coordinate the preparation of donor financial reports in
accordance with IOM regulations and established procedures.
3. Supervise management of the treasury by forecasting cash
flows according to activities in the Mission and ensuring daily control of
funds disbursed; ensure funding is received in accordance with donor
agreements.
4. Prepare annual budget for the Mission, oversee budget
control process and analyze variances between budget and actual expenditures.
Work with project coordinators in the preparation of budgets for new
programmes/ projects.
5. Inspect
payroll versus budgets, ensuring that salaries are correctly allocated to
projects consistent with IOM's projectization criteria.
6. Produce permanent instructions and procedures to
complement or to adapt the general instructions of IOM, taking into
consideration the volume of activities, staffing and the constraints and
specific needs of the Mission, namely in the areas of general administration,
finance and human resources.
7. Conduct at least bi-monthly visits to the IOM Iraq hub
offices in Baghdad and Basrah and provide recommendations to the Head of
Regional Hubs (HoRH) on strengthening of Resource Management at hub level.
8. Assist CoM in managing the human resources function and
make recommendations on recruitment, retention, promotion, and separation of
local staff. Interpret and apply HR policies, rules and regulations and make
recommendations for resolving difficult or sensitive cases.
9. Provide recommendations on HR strategic policy in support
of mission strategic plans, making sure that staff capacities are responsive or
developed according to programmatic needs.
10. Supervise and train staff on IOM's
administrative/financial policies and procedures; evaluate regular financial
reports and take action to resolve anomalies and unusual trends.
11. Ensure mission’s staff evaluation on their capacity and
making available for them learning opportunity based on their need and
encouraging to peruse these opportunities.
12. Liaise
with relevant units at HQ, Manila Administrative Centre (MAC)/ Panama
Administrative Centre (PAC), as well as relevant external counterparts with
regard to the financial and administrative activities of the Mission; report
regularly on the financial situation of the Mission and provide other
information as necessary.
13. Support and offer guidance to other units (programmes and
sub-offices) on matters related to IOM administrative issues, local
institutions and regulations and human resources problems with a view to
increasing their effectiveness.
14. Provide direct supervision and advise programme finance
unit. The programme finance unit receives direct supervision and technical
support from RMO to assist colleagues on managing Joint Operations Cell (JOC)
portal entries as well as coordinate review and assignment of activity grants.
15. Perform
such other duties as may be assigned.
Desirable
Competencies
Behavioural
a) takes
responsibility and manages constructive criticism; b) works effectively with
all clients and stakeholders; c) promotes continuous learning; communicates
clearly; d) takes initiative and drives high levels of performance management;
e) plans work, anticipates risks, and sets goals within area of responsibility;
f) displays mastery of subject matter; g) contributes to a collegial team
environment; h) creates a respectful office environment free of harassment and
retaliation, and promotes the prevention of sexual exploitation and abuse
(PSEA); i) incorporates gender-related needs, perspectives, and concerns, and
promotes equal gender participation; j) displays awareness of relevant
technological solutions; k) works with internal and external stakeholders to
meet resource needs of IOM.
Technical
a) effectively
applies knowledge of relevant financial discipline; b) develops / follows
internal control procedures to prevent fraud and mismanagement; c) ensures
application of institutional financial policies and guidelines; d) advocates
incorporation of financial considerations into processes and procedures; e)
effectively applies knowledge of multiple financial disciplines to monitor and
manage the work of staff; f) effectively applies knowledge of relevant Human
Resources theories and practices, and recognizes their application within
existing IOM processes; g) delivers Human Resources solutions customized to the
needs of IOM; h) anticipates and understands internal and external issues and
opportunities that may impact the human resources landscape of IOM; i) adapts
best Human Resources practices to the requirements of IOM to facilitate the
achievement of strategic objectives.
Desirable
Qualifications and Experience
a) completed
advanced university degree from an accredited academic institution, preferably
in Accounting or Business Administration, with a professional certification as
chartered
accountant or certified public accountant; b) five years of professional
experience (or seven years of experience for candidates holding a first level
university degree) in finance, accounting, budgeting and business
administration good knowledge of human resources management; c) experience in
liaising with governmental and diplomatic authorities as well as with
international institutions knowledge of IPSAS and SAP highly desirable; d)
knowledge of IOM accounting systems, software and procedures a distinct advantage.
Languages
Thorough
knowledge of English. Working knowledge of other IOM official languages as well
as Arabic an advantage.
NOTE:
1. The tenure
of contract of staff members holding a regular contract will remain unchanged.
How to
apply:
Interested
candidates are invited to submit their applications via PRISM, IOM
e-Recruitment
system, by
October 02, 2012 at the latest, referring to this advertisement.
For further
information, please refer to: http://www.iom.int/jahia/Jahia/pid/165
In order for an
application to be considered valid, IOM only accepts online profiles duly
filled in and submitted with a cover letter not more than one page specifying
the motivation for
applications.
Only shortlisted candidates will be contacted. You can track
the progress of your application in your personal application page in the IOM
e-recruitment system.
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