Associate Staff Development Officer - Asian Development Bank - Manila, Philippines

Staff Development and Benefits Division, BPMS, Budget, Personnel, and Management Systems Department

Closing Date: 13 February 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

This position is responsible for providing analytical and administrative support in the development and implementation of staff development strategies, policies and programs.

Expected Outcomes

Under the guidance of a senior staff, contributes independently to the work unit by completing a variety of tasks assigned, covering all or a combination of the following functions:

Training Needs Analysis (TNA), Program Planning and Design

• Provides inputs in the design and implementation of the Training Needs Analysis (TNA) methodology and tools, and analysis of TNA results.
• Provides inputs on the concept, design and content of staff development programs to address identified learning and development needs.
• Identifies the staff’s learning needs and provides inputs in the development of intervention strategies, program objectives, contents, and materials.
• Designs/develops or modifies assigned staff development programs, either independently or with Staff Development Specialist, and program proponents/working group.
• Provides inputs and supervises preparation of training programs and annual programs calendar (i.e. in terms of objectives, subject outlines/program curriculum, resource persons, program materials, venue, budgetary implications, etc.)

Consultant Engagement and Management

• Contributes to the consultants' engagement by providing inputs in the development of concept papers, preparing the terms of reference and requests for proposals; participating in discussions with consultants on learning objectives, design and content, ADB policies and procedures, and participants' profile.
• Provides inputs and coordinate with the consultant on the program outline, course materials, case studies, etc., and adherence to ADB's standards.
• Reviews and certifies the consultants' payment claims.

Program Implementation and Facility Management

• Ensures that learning and development standards and effectiveness are maintained.
• Supervises the overall conduct of the staff development programs by:

(i) identifying the target participants;
(ii) analyzing staff's Learning and Development Plans (LDP);
(iii) inviting eligible staff to participate;
(iv) providing timely feedback to staff who are not eligible to participate; and
(v) preparing program related communication (request for nominations, draft invitations, confirmations, reminders)

• Guides the work of the Staff Development Assistants (i.e., identifying and setting up the program venues, providing limited assistance to consultants, and recording of staff's participation in the Oracle Training Administration (OTA) system).
• Maintains and monitors participant nominations; disseminates relevant training information to target participants to ensure maximum participation; devises creative ways to generate interest and nominations; provides program details to nominees and responds to queries regarding the training program in a timely, accurate and professional manner.
• Identifies and advises the Staff Development Specialist of possible options if there are not enough participants for a program.
• Contributes to ADB Today and other ADB publications by preparing draft blurbs/write-ups to promote the staff development programs.

Program Evaluation

• Evaluates the effectiveness of the program through follow up and research, feedback of participants and management and provides appropriate recommendations to improve effectiveness and relevance of the programs.
• Provides analysis of participants' feedback by following up directly with participants on specific issues emerging from the evaluations, and offers recommendations to improve the effectiveness of future programs deliveries.

Innovation in Training Methodology

• Keeps abreast, develops and pursues the adoption of innovative training methodologies and programs (e.g., e-learning, downloadable materials/online available pre course materials and other learning modalities).

Staff Development Budget, Systems and Processes

• Oversees and monitors the delivery team's budget.
• Participates in the development/enhancement of Staff Development and Administrative processes; implements guidelines; provides inputs and support to enhance the Oracle Training Administration (OTA)
• Regularly updates and monitors the program schedule and descriptions in the Staff Development website.

Others

• Performs other duties that may be assigned as reflected in the incumbent’s work plan.

Educational Requirements:

Bachelor’s degree in Human Resources, Organizational Development, Psychology, Business Administration, Economics or Management Science, preferably with advanced training

Relevant Experience And Other Requirements:

Work experience

• At least 6 years work experience in the human resources function specifically on needs analysis, design, development, delivery and evaluation of programs for staff development.
• Experience in other related human resources functions/areas is an advantage (competency development, OD, career development and management, performance management, etc.).

Technical knowledge

• Good working knowledge of e-learning and related innovations in instructions technology.

People and supervisory skills

• Good Interpersonal skills to work and deal successfully with clients, resource persons, program providers, colleagues and partner organizations.
• Proven supervisory, planning and coordination, and diplomatic skills.
• Excellent oral and written English communication skills

Core Competencies:

Application of Technical Knowledge and Skills

• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation

• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

• Supervisor: Designated International Staff and senior National Staff 

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