Associate Procurement Officer - Asian Development Bank - Korea

PRC Resident Mission, East Asia Department

Closing Date: 18 February 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

To provide operational support in the (i) review of procurement-related documents, (ii) streamlining and strengthening procurement processes; and (iii) intensifying and strengthening good governance.

Expected Outcomes

Under the guidance of a senior staff, contributes independently to the work unit by completing a variety of tasks assigned, covering all or a combination of the following functions:
Review of Procurement and Consultant Recruitment Matters
Conducts analytical review of various procurement documents, including bid documents, bid evaluation reports, expression of interest (EOI), requests for proposals and recommendations for contract award for projects under PRCM administration and provides advice to task managers on compliance with ADB procurement procedures and guidelines.
Provides assistance to executing agencies (EAs) in preparing various procurement documents to ensure that the EAs fully comply with ADB’s procurement guidelines and loan agreements. Responds to EAs’ inquiries on procurement and consultant recruitment matters.
Assists PRCM staff in the engagement of individual staff/technical assistance (TA) consultants through individual consultant selection (ICS) system and guides them in dealing with complex contract administration issues.
Project Processing/Administration and TA Administration
Assists PRCM in processing and administering delegated TAs.
Assists loan/TA processing missions in reviewing contract packaging, preparing procurement plan, discussing with EAs, and preparation of mission reports relating to procurement and consultant recruitment.
Participates in loan review missions as needed for the PRCM administered projects. Identifies non-compliance with ADB Procurement Guidelines and loan agreements, recommends measures for improving procurement process, and helps solve procurement problems.
Coordinates with ADB’s Operations Services and Financial Management Department, Office of Anticorruption and Integrity, and other divisions concerned on procurement and consulting services matters.
Capacity Building
Assists PRCM project management unit (PMU) in assessing the capacity of EAs and implementing agencies (IAs) in carrying out procurement activities and identifies specific procurement training needs and focus areas for capacity building of EAs.
Assists in developing training materials and case studies and in conducting procurement training, based on practical experience gained from review of procurement and consultant recruitment in ADB projects.
Other Operational Support
Maintains close communications with concerned government agencies with respect to procurement country system and other policies, as and when needed.
Keeps current with ADB’s list of sanctioned and cross-debarred firms and corruption cases related to public procurement.Performs other tasks as may be required by the Country Director or PMU Head, and as reflected in the incumbent’s workplan.

Educational Requirements:

- Bachelor’s degree in engineering or related discipline; preferably with advanced training

Relevant Experience And Other Requirements:

Work experience

• At least 6 years of work experience in public procurement in PRC preferably in the context of project preparation and administration

Technical knowledge

• Familiarity with procurement policies, guidelines, and procedures, and anticorruption policies of a multilateral development bank or another international organization.
• Sound knowledge of government administrative systems and procedures, particularly public procurement systems.
• Proficiency with IT tools, especially word processing, spreadsheets, and emails.
• Effective report writing and communication skills in English.
• Strong planning and organizing skills to handle many tasks with deadlines.

People and leadership skills

• Able to liaise and work effectively with government officials within own work location
• Able to work collaboratively with teams as a constructive team member
• Strong interpersonal skills and able to develop rapport internally and externally in a multicultural environment

Core Competencies:

Application of Technical Knowledge and Skills

• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation

• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff and senior National Staff

Important Instructions

This vacancy is for a local staff position with local remuneration. It is open only to nationals and residents of PRC.

Apply On;line