Vacancy code:
VA/2012/B5507/1295
Position title:
Procurement and Logistics Associate
Department/office
APO, Pakistan
Duty station:
Peshawar, Khayber Pakhtunkhwa, Pakistan
Contract type
Local ICA Support
Contract level
LICA-4
Duration
8 Months with the possibility of extension
Application period
12-Oct-2012 to 24-Oct-2012
“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Asia and the Pacific Regional Office
The Asia and the Pacific Regional Office is based in Bangkok, Thailand, and was established in 1995 to bring UNOPS closer to partners in the region. The regional office provides implementation support and project management services to operations throughout the region, supplying financial oversight of projects, procuring goods and services, and managing human resources. It helps ensure that projects are executed to the highest standards, ensuring that best practices and lessons learned are shared within the region and beyond.
Pakistan
The UNOPS Pakistan office (PKOC) helps to expand the capacity of the United Nations system and its partners to implement peace building, humanitarian and development operations that matter for people in need. As a fully self financed provider of implementation services, it is unique within the UN system and pays close attention to quality, speed and cost effectiveness. Accountability for results and the use or resources, respect of national ownership and capacity harmonization within the UN and beyond, Services include Project Management, Procurement, Human Resource Management and Financial Management.
Pakistan has been devastated by unprecedented monsoon floods that have affected approximately 20.25 Million people in 78 districts, causing major damage to houses, infrastructure, crops and livestock. UNOPS is finalizing project proposals to support the flood response activities of the donors in construction of Basic Health Units and Houses in various parts of Pakistan.
PKOC will be based in Islamabad but is developing a light and project based implementation architecture. Technical and management resources will be placed as close to the project delivery locations as possible. Project teams will deliver results through a system that enables direct operational control and reporting within the project stream
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
UNOPS is committed to achieving a truly diverse workforce.
Core Competencies:
·
·
Contract type: Local ICA or L-ICA
Contract level: L-ICA 4
Contract duration: 8 months, renewable subject to satisfactory performance and funding availability.
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Background Information - UNOPS
“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General
UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.
Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.
By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.
UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.
UNOPS is committed to achieving a truly diverse workforce.
Background Information - APO
Asia and the Pacific Regional Office
The Asia and the Pacific Regional Office is based in Bangkok, Thailand, and was established in 1995 to bring UNOPS closer to partners in the region. The regional office provides implementation support and project management services to operations throughout the region, supplying financial oversight of projects, procuring goods and services, and managing human resources. It helps ensure that projects are executed to the highest standards, ensuring that best practices and lessons learned are shared within the region and beyond.
Background Information - Pakistan
Pakistan
The UNOPS Pakistan office (PKOC) helps to expand the capacity of the United Nations system and its partners to implement peace building, humanitarian and development operations that matter for people in need. As a fully self financed provider of implementation services, it is unique within the UN system and pays close attention to quality, speed and cost effectiveness. Accountability for results and the use or resources, respect of national ownership and capacity harmonization within the UN and beyond, Services include Project Management, Procurement, Human Resource Management and Financial Management.
Pakistan has been devastated by unprecedented monsoon floods that have affected approximately 20.25 Million people in 78 districts, causing major damage to houses, infrastructure, crops and livestock. UNOPS is finalizing project proposals to support the flood response activities of the donors in construction of Basic Health Units and Houses in various parts of Pakistan.
PKOC will be based in Islamabad but is developing a light and project based implementation architecture. Technical and management resources will be placed as close to the project delivery locations as possible. Project teams will deliver results through a system that enables direct operational control and reporting within the project stream
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
UNOPS is committed to achieving a truly diverse workforce.
Functional Responsibilities
- Conduct any operational task; security, procurement, delivery and reception of material, inventory, etc.
- Conduct the requisitioning of items to be procured by the office and prepare the solicitation documents.
- Conduct local procurement such as obtaining quotations, interacting with suppliers and end-users on the quality/quantity, specifications, delivery time, warranty coverage of the goods, in accordance with UNOPS Procurement Manual.
- Prepare comparative cost analysis and raising purchase orders in ATLAS.
- Prepare Receipts in ATLAS
- Maintain good filing system for all procurement and logistics.
- Arrange and conduct disposal of inventory as and when required, in accordance with UNOPS rules and regulations.
- Maintain office equipment inventory.
- Acknowledge receipt of delivered items and verify that the delivered items are complete and meet the technical specifications as stipulated in the tender documents.
- Arrange transportation of equipment for stores, where applicable.
- Perform other related activities as deemed relevant by the Project Manager.
Competencies
Core Competencies:
·
- Knowledge of public procurement is a must
- Knowledge of logistics is a must
- Must be a self motivator, team player and good communicator
- Must be aware of complexities of working in a conflict and post disaster areas
- Must be able to work under significant pressure and irregular working times.
- Computer literacy is a must specially working with Microsoft Excel
- Ability to communicate fluently in English
- Knowledge of store/warehouse management
- Builds strong relationships with clients and external actors.
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- Knowledge of Public Procurement
- Knowledge of Logistics
- Computer literacy and knowledge of Microsoft Excel
- Market research and Analysis Skills
- Procurement contracting and Management Skills.
- Supplier screening and management skills.
Education/Experience/Language requirements
- Bachelor in Social Sciences, Supply Chain Management or relevant field.
- At lease five years of work experience in the area of procurement and/or logistics.
- Out of the five years of work experience, a miniumum of thee years in procurement functions, at least two in logistics and no less than one year in warehouse/store management.
- Fluency in English and Urdu is required.
Contract type, level and duration
Contract type: Local ICA or L-ICA
Contract level: L-ICA 4
Contract duration: 8 months, renewable subject to satisfactory performance and funding availability.
For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx
Additional Considerations
- Please note that the closing date is midnight Copenhagen time (CET)
- Applications received after the closing date will not be considered.
- Only those candidates that are short-listed for interviews will be notified.
- Qualified female candidates are strongly encouraged to apply.
- UNOPS reserves the right to appoint a candidate at a level below the advertised level of the post
- The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
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