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The following documents shall be required from the
applicants:
- Personal
CV or P11, indicating all past positions held and their main
underlying functions, their durations (month/year), the qualifications,
as well as the contact details (email and telephone number) of the
Candidate, and at least three (3) the most recent professional
references of previous supervisors. References may also include peers.
- A
cover letter (maximum length: 1 page) indicating why the candidate
considers him-/herself to be suitable for the position.
Office/Unit/Project Description:
UNDP is the knowledge frontier organization for
sustainable development in the UN Development System and serves as the
integrator for collective action to realize the Sustainable Development Goals
(SDGs). UNDP’s policy work carried out at HQ, Regional and Country Office
levels offers a spectrum of deep local knowledge to cutting-edge global
perspectives and advocacy. In this context, UNDP invests in its Global Policy
Network (GPN), a network of field-based and global technical expertise across
a wide range of knowledge domains and in support of the signature solutions
and organizational capabilities envisioned in UNDP’s Strategic Plan.
Within the GPN, the Bureau for Policy and Programme
Support (BPPS) has the responsibility for developing all relevant policy and
guidance to support the results of UNDP’s Strategic Plan. BPPS staff provides
technical advice to Country Offices; advocates for UNDP corporate messages;
represents UNDP at multi-stakeholder fora, including public-private, government
and civil society dialogues; and engages in UN inter-agency coordination in
specific thematic areas.
BPPS’ Nature Climate and Energy (NCE) Team works with
governments, civil society, and private sector partners to integrate natural
capital, environment and climate concerns into national and sector planning
and inclusive growth policies; support country obligations under Multilateral
Environmental Agreements; and implement the UN’s largest portfolio of
in-country programming on environment, climate change, and energy. This
multi-billion dollar portfolio encompasses:
- Biodiversity
and Ecosystem Services including forests;
- Sustainable
Land Management and Desertification including food and commodity
systems;
- Water
and Ocean Governance including SIDS;
- Climate
Change Mitigation and Adaptation;
- Sustainable
Energy;
- Extractive
Industries;
- Chemicals
and Waste Management;
- Environmental
Governance and Green/Circular Economy and SCP approaches.
This work advances crosscutting themes on innovative
finance, digital transformation, capacity development, human rights, gender
equality, health, technology, and South-South learning.
In addition to UNDP’s bilateral partnerships in NCE, UNDP
is an accredited multilateral implementing agency of the Green Climate Fund
(GCF), the Multilateral Fund (MLF), the Adaptation Fund (AF) and the Global
Environment Facility (GEF). As part of UNDP’s partnership with these vertical
funds (VFs), UNDP provides countries specialized integrated technical
services for eligibility assessment, programme formulation, capacity
development, policy advice, technical assistance, training and technology
transfer, mobilization of co-financing, implementation oversight, results
management and evaluation, performance-based payments and knowledge
management services.
As the UN system's development programme and an
Environmental Finance Implementing Agency since 1991, UNDP supports countries
in addressing development, climate, and ecosystem sustainability in an
integrated manner. UNDP’s comparative advantage lies in its global network of
country offices, its experience in integrated policy development, human
resources development, institutional strengthening, and non-governmental and
community participation. UNDP assists countries in promoting, designing and implementing
activities consistent with both the Vertical Fund mandate and national
sustainable development plans.
Under the supervision of the Nature, Climate, and Energy
Administrative Specialist, and in close collaboration with the BPPS Human
Resources Business Partners and BPPS Strategy and Systems Management (SSM)
unit, the Human Resources Analyst will provide support to the NCE Team and
Project managers and staff with effective and transparent HR
management. The Human Resources Analyst will additionally work closely
with the NCE Operations Specialists, and programme and project teams at
Headquarters and based in the Reginal Hubs for the effective delivery of
human resources services.
Institutional Arrangement:
- The
HR Analysts will work from home
- The
HR Analysts will report to, and be directly supervised by, the NCE
Administrative Specialist, based in New York, USA
- The
HR Analysts will be given access to relevant information and
systems necessary for execution of the tasks under this assignment
- The
HR Analysts will be responsible for providing her/his own workstation
(i.e. laptop, internet, phone, scanner/printer, etc.) and must have
access to reliable internet connection when working from home-base
- Given
the global consultations to be undertaken during this assignment, the HR
Analysts are expected to be reasonably flexible with his/her
availability for such consultations taking into consideration different
time zones
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Under the supervision of the NCE Administrative Specialist,
the HR Analyst will provide support in the following areas:
Provide support to HR Personnel management,
information, and tracking:
- Maintain
internal personnel databases on all staff and personnel, including
information on contracts, performance, deployment, demographics and
learning;
- Prepare
documents, statistics, and reports both pro-actively and as required or
requested;
- Provide
personnel information to internal and external parties as appropriate;
- In
collaboration with BPPS HR Business partners and BPPS/SSM, monitor all
transactions related to positions, recruitment, hires, benefits, and
separations through Atlas and/or SSM portal to ensure accuracy of data;
- Track
contract status, management, and administration of all NCE Unit’s
interns and I/NPSAs both at headquarters and in the field, and act
proactively to extend, or conclude, them in a timely manner;
- Support
effective succession management and workforce planning through timely
and accurate projection of vacancies;
- Support
Region-based teams on HR management processes and provide timely
response to specific issues and queries to optimize overall HR
performance and portfolio delivery;
- Coordinate
with NCE procurement support teams and/or BMS/CPU efforts to ensure
optimal approach is adopted to contract external experts, including
feeding rosters with identified recommended candidates.
Provide technical support to the successful
implementation of policies, practices andprocedures to meet the evolving
needs of the unit in the area of recruitment:
- Ensure
transparent and competitive recruitment and selections processes in line
with corporate guidelines and policies, leading to timely sourcing,
selection and placement of required talent;
- Advise
hiring managers on the best staffing modality and appropriate use of
different contract types and recruitment methods;
- Through
OHR’s Central Recruitment Unit, facilitate competitive recruitment and
selection processes for FTA/TA positions, including reviewing and providing
guidance on development of job descriptions, screening of candidates,
preparation of relevant assessment tools and reports, proper panel
composition, writing of interview reports when necessary, and preparing
submissions to the Appointment and Promotion Board/Panel in
collaboration with HR Business Partners where necessary;
- Facilitate
and coordinate the job classification process by obtaining budget
clearances, requesting updates or creation of positions, updating
organigrammes, undertaking internal circulation and sending job
descriptions to OHR for classification;
- Facilitate
interview panels, conduct reference checks (including Clear Check for
external candidates), and follow upon the approval processes as
necessary;
- Development
and maintenance of rosters in relation to recruitment and other staffing
needs;
- Gather
and compile documentation and information related to recruitment within
the unit and in ERP systems as required/necessary;
- Maintain
internal recruitment database on positions, including information on
completion of milestones to determine bottlenecks, suggesting and
implementing remedies, and ensuring recruitments are completed within
established timelines;
- Maintain
internal Terms of Reference and SOPs for recruitment processes;
Knowledge Management:
- Stays
up-to-date with changing guidelines and processes with relation to human
resources;
- In
consultation with the NCE Administrative Specialist, provides advice and
information on issues related to areas of work;
- Briefs
and debriefs staff on issues relating to areas of work.
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Core
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Achieve Results:
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LEVEL 1: Plans and monitors own work, pays attention to
details, delivers quality work by deadline
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Think Innovatively:
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LEVEL 1: Open to creative ideas/known risks, is
pragmatic problem solver, makes improvements
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Learn Continuously:
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LEVEL 1: Open minded and curious, shares knowledge,
learns from mistakes, asks for feedback
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Adapt with Agility:
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LEVEL 1: Adapts to change, constructively handles
ambiguity/uncertainty, is flexible
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Act with Determination:
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LEVEL 1: Shows drive and motivation, able to deliver
calmly in face of adversity, confident
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Engage and Partner:
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LEVEL 1: Demonstrates compassion/understanding towards
others, forms positive relationships
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Enable Diversity and Inclusion:
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LEVEL 1: Appreciate/respect differences, aware of unconscious
bias, confront discrimination
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Cross-Functional & Technical competencies:
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Thematic Area
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Name
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Definition
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Business Development
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Knowledge Generation
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Ability to research and turn information into useful
knowledge, relevant for context, or responsive to a stated need.
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Business Management
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Communication
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Ability to communicate in a clear, concise and
unambiguous manner both through written and verbal communication; to tailor
messages and choose communication methods depending on the audience.
Ability to manage communications internally and
externally, through media, social media and other appropriate channels.
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Operations
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HR - People strategy and planning – Job Evaluation
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Knowledge of the UN job evaluation methodology, theory
and application.
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Operations
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HR - People strategy and planning - Assessment and
selection
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Knowledge and ability to apply various candidate
assessment and selection methodologies, tools and platforms; ability to
effectively align them with specific recruitment needs.
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Business Management
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Project Management
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Ability to plan, organize, prioritize and control
resources, procedures and protocols to achieve specific goals.
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Minimum Qualifications of the Successful IPSA:
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Min. Academic Education Requirements
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- Master’s
degree in Business or Public Administration, Human Resources, or
related area;
- A
Bachelor’s degree in Business, Social Sciences, Public Administration,
or other closely field with at least 02 years of relevant experience
will also be accepted;
- Certification
in Human Resources is an asset.
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Min. years of relevant Work experience
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- Relevant
experience with a Master’s degree, or 02 years with a Bachelor’s
degree, of HR experience at the national and/or international level is
required, particularly with experience in recruitment highly
desirable.
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Required skills
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- Experience
in providing human resources and/or recruitment support to a
globally-distributed client base.
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Desired additional skills
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- At
least 2 years of knowledge of an ERP System (such as Atlas), UN Staff
Rules and Regulations, and UNDP policies, guidelines, recruitment, and
benefits and entitlements strongly desired;
- Knowledge
of other UN languages is an asset;
- Direct
experience with, or knowledge of, vertical funds is an advantage.
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Required Language(s) (at working level)
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- Fluency
in written and spoken English
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