Operations Manager - Kenya

Location: Nairobi, Kenya  

FLSA: 

Core Sectors:   Labor

Category: Call for Resumes

Description

Summary:

The Operations Manager must be responsible for all operations including administration, logistics, procurement, budgeting, financial, property, and database oversight. The Operations Manager must ensure that implementation is in accordance with USAID regulations and procedures and the specifications determined in the Contract. This must include monitoring grantee worthiness, ensuring that all procurement processes are perceived as transparent by beneficiary communities, assuring fair and transparent procurement processes, review of financial management, and monitoring grant implementation.  The Operations Manager must be willing and able to travel to Somalia, security permitting.

Specific Job Functions:

• Assures that the most reasonable, fair, expeditious, and appropriate procurement choices are made pursuant to USAID rules and regulations.
• Supervises the Contractor’s day-to-day field presence in the areas of operations (including facilities such as office space, equipment and vehicles), administration, logistics, procurement, budgeting and financial accounting.
• Supervises the daily financial operations of the contract, which include cash flow management, time sheet recording, reporting to USAID on the financial aspects of the TIS+ activity, and daily monitoring of obligations, budgets, and expenditures.
• Ensures continuous liquidity; handle all human resource issues; supervise the day-to-day implementation of all grants made under the Contract; and investigate and identify new ways of achieving efficiencies. Ensures that the relevant staff use, maintain, and upload weekly to the TIS+ Activity Database, and that data is consistent and complete.
• Other duties as assigned.

Required Skills & Experience:

• Relevant experience working on donor-funded activities in a related role and with some demonstrated supervisory experience.
• Experience with grants or small grants under contract activities and has prior work experience in security challenged environments.
• Fluency in the Contractor’s and USAID’s policies and procedures in regards to financial management, financial reporting, procurement processes, systems, and grants management.
• Previous experience working in East Africa and on rapid transition activities in insecure environments and/or closed societies is desirable.
• Demonstrated ability to communicate effectively in English, both verbally and in writing is necessary.

Success Factors:

• Ability to deal with ambiguity and change;
• Strong communication and organizational skills;
• Ability to coordinate and lead team members;
• Excellent interpersonal skill, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team;
• Ability to analyze and propose solutions to problems;
• Ability to work independently and as part of a group;
• Ability to work effectively in a fast-paced and changing environment.

Regional Travel Requirements:

• Up to 30%.

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