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Associate Financial Control Analyst

Reference #ADB-HR-13-0322
Position Title:Associate Financial Control Analyst
DepartmentController's Department
DivisionInstitutional Expense Section
LocationManila, Philippines
Recruitment TypeNational and Administrative
Date Posted31 May 2013
Closing Date14 June 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To provide administrative support in the oversight of accounting duties particularly in staff consultant area; provide assistance in the accurate and timely review and verification of transactions in travel claims and account receivables areas, including systems support; maintaining and updating accounting records; maintaining sound accounting/internal controls; preparing accounting statements and other reports.

Expected Outcomes

Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors:
Claims Processing
Reviews the required supporting documents that need to be provided for claims to ensure their completeness and accuracy; reviews the computed allowable expenses/claims to ensure that processing is done in accordance with the provision of the contract, work orders or agreement, and ADB's Administrative Orders, circulars, established guidelines and procedures.
System Controls and Maintenance
Maintains appropriate and adequate controls in the timely preparation of related disbursement or journal vouchers or other relevant payment documentation through Administrative Expense System and Oracle applications. Acts as one of CTIS-IE’s focal points with OIST for systems related tasks, including, but not limited to, issue identification and resolution, raising change requests, performing user acceptance testing and other tasks as necessary.
Assets and Receivables
Provides administrative and analytical support in monitoring capital expenditure and the related administrative expenses. Monitors expenses chargeable against other organizations/funds and amounts due from sponsor organizations.
Accruals and Advances
Assists in the preparation of year-end accrual in coordination with other departments/offices. Updates schedule of accruals resulting from contract variations and ensures prompt accrual reversal. Ensures that advances provided to ADB staff and staff consultants are liquidated, advance accounts are reconciled, and ageing of advances is within acceptable limits.
Reconciliation and Monitoring of Accounts
Reviews, analyzes and identifies variances on the assigned accounts to ensure that expenditures are properly accounted for; checks and verifies outputs/reports relating to relevant accounts ensuring completeness and accuracy of all accounting entries; initiates necessary actions to correct discrepancies, omissions or errors.
Reports and Statements
Prepares and contributes in the preparation of periodic reports on specific work area activities. Compiles standard and ad hoc statistical data relating to work area for management reporting purposes.
Others
Performs any other assignments as required, including coordinating with other departments regarding staff consultant and business travel related issues; providing assistance; attending to queries regarding expense utilization, accruals and advances, and the preparation of internal and external correspondence for supervisors' review

Educational Requirements:

Bachelor's degree in Business Administration, major in Accounting; must be a Certified Public Accountant.

Relevant Experience And Other Requirements:

Work experience
- At least 5 years experience in accounting, preferably in a computerized environment
in a large organization.
Technical knowledge
- Proven ability to work independently on assigned transaction and areas of analysis which have well-defined scope and steps.
- Detailed understanding of the relevant business processes and guidelines and their importance in the overall function of the work area.
- Ability to understand the concept of internal controls as they apply to financial and accounting process.
- Proficient with computer software in common use at the Bank, particularly MS Excel and Word, and large accounting software (e.g. Oracle ERP).
- Analytical and systematic, with strong numerical skills and attention to detail.
People and leadership skills
- Able to liaise and work effectively with staff within own work location and throughout ADB
- Able to work collaboratively with teams as a constructive team member
- Excellent oral and written communication skills in English

Core Competencies:

Application of Technical Knowledge and Skills
  • Deals with routine queries and correspondence in accordance with procedures
  • Proactively seeks relevant development opportunities and submits for approval
  • Produces summaries and frameworks by collecting and analyzing diverse information
Client Orientation
  • Adjusts style and approach to respect and serve different clients
  • Conveys messages by asking questions and using different approaches
  • Identifies when a client issue requires escalation
  • Responds to clients without prompts or reminders from senior colleagues
Achieving Results and Problem Solving
  • Proposes solutions to minimize delays and setbacks in completing work
  • Reviews all task objectives and achieves core deliverables
  • Uses time management and organizational skills to promptly complete work to the required standard
  • Delivers beyond the stated task objectives
Working Together
  • Consistently works effectively with individuals of different views, culture, nationality, gender, and age
  • Consistently seeks assistance when requirements are unclear
  • Provides timely updates on relevant information
  • Freely shares and seeks useful knowledge and to complete work
Communication and Knowledge Sharing
  • Uses effective written and oral communication in preparing documents, presentations and interactions
  • Asks questions to understand how to follow up on feedback
  • Locates relevant information to expedite workflow
Innovation and Change
  • Adopts new policies, systems and processes in a timely fashion
  • Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

Designated International Staff (IS) and/or National Staff (NS).
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