Associate Financial Control Analyst

Reference #: ADB-HR-13-0254

Position Title: Associate Financial Control Analyst

Department: Controller's Department

Division: Loan and Grant Disbursement Section

Location: Manila, Philippines

Recruitment Type: National and Administrative

Closing Date: 8 May 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To review and process loan and grant withdrawal applications including applications for imprest account advance/liquidation, reimbursement, commitment letter, and direct payment, provide analytical support, and assist in coordinating processing and administrative activities in public sector loans and grants, including cofinanced components.

Expected Outcomes

Disbursement Processing
Processes withdrawal applications under ADB public sector loans, grants, and co-financing by critically reviewing withdrawal applications under the various disbursement procedures, ensuring compliance with Loan and Grant Regulations, disbursement procedures, and the service level standards.
Reviewing Statement Expenditure (SOE) Procedures
Support supervisors in monitoring the project expenditures claimed through SOE and other simplified documentation procedures, assessing risk, and reviewing relevant evidences on sampling basis.
Monitoring of Imprest Accounts
Keeps track of deposits, liquidations and reconciliation under Imprest Accounts and prepares periodic reports thereon.
Others
Drafts various internal and external correspondence on disbursement-related matters for review by supervisors
Assists other areas in the division if required to ease higher work volume or resolve complex disbursement issues.

Educational Requirements:

- Bachelor's degree in Business Administration, Accounting, Finance or related field; preferably with Certified Public Accountant qualification.

Relevant Experience And Other Requirements:

Work experience
- At least 5 years experience in banking, accounting or auditing
- Should be analytical with some experience in loan administration, disbursement
- A good knowledge of ADB’s operations is an asset
Technical knowledge

• Working knowledge of assigned area
• Proficiency in the use of computer, particularly in MS Office program, including Excel and MS Word

People and leadership skills
- Able to liaise and work effectively with staff within own work location and throughout ADB
- Able to work collaboratively with teams as a constructive team member
- Excellent oral and written communication skills English

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

• Supervisor: Designated International Staff and senior National Staff

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