Associate Financial Control Analyst - Asian Development Bank - Manila, Philippines

Financial Analysis and Reporting Section, Controller's Department

Closing Date: 18 March 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

Establishes and maintains accounting/internal controls; prepares financial statements and other reports; ensures the work area objectives are accomplished timely and effectively.

Expected Outcomes

Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors:

Financial Statements/Reports
Prepares and contributes in the preparation of financial statements and other reports, as required, by coordinating data collection, ensuring reported amounts agree with control accounts; conducts required analysis, and ensures that the draft statement/report is produced timely and accurately. In the case of accounting reports, ensures that they are in accordance with international accounting standards.

System Requirements
Reviews, analyzes and identifies computer requirements for effective and efficient operation; ensures accuracy and reliability of systems; proposes changes and revisions to existing systems and coordinates the needs of the work area with OIST through the coordinating specialist in charge.

Accounting Controls and Processing
Establishes and maintains sound internal controls in preparing and validating accounting data and reports and processing transactions; recommends changes and improvements to ensure correct, complete and timely accounting information is maintained; monitors account balances to ensure appropriate accounting treatments are applied and respective statements/reports are received and reconciled timely and regularly; prepares and verifies reconciliation reports of accounts; undertakes initial investigation of discrepancies for review by supervising staff; compiles, analyzes and reviews financial and accounting data as basis for preparing reports; ensures the accuracy, consistency, and propriety of supporting documentation for accounting transactions in compliance with accounting practices, established procedures and guidelines.

Guidance to Other Staff
Provides technical and procedural guidance to other local staff in preparation of financial statements/reports and recording accounting data accurately and timely.

Client Relations
Coordinates and provides required information in accordance with established procedures in a tactful manner.

Others
Performs any other assignments as required and reflected in the incumbent’s workplan, including the preparation of draft memoranda and external correspondence for supervisors' review.

Educational Requirements:

• Bachelor’s degree in business administration, major in Accounting; Certified Public Accountant

Relevant Experience And Other Requirements:

Work experience

• At least 5 years experience in accounting, preferably in a computerized environment

Technical knowledge

• Good interpersonal skills, demonstrating ability to work cohesively with peers and clients and provide guidance and feedback to subordinates
• Proficient with Microsoft Office applications, particularly MS Word and MS Excel, and large accounting related software, such as Oracle ERP
• Good understanding of accounting policies, practices and systems and general policies, procedures, guidelines and reporting requirements prevalent in a multilateral institution
• Good understanding of the business interaction between related work areas to enable accounting concepts to be applied appropriately
• Analytical and systematic, with strong numerical skills and attention to details
• Good knowledge of accounting system and its interfaces with other systems and work areas
• Good understanding of the general accounting concepts and principles applicable to multinational organizations with multi-currency environment
• Able to plan and coordinate schedules and requirements in order to meet deadlines

People and leadership skills

• Able to liaise and work effectively with staff within own work location and throughout ADB
• Proven interpersonal skills and able to give feedback to subordinates
• Able to work collaboratively with teams as a constructive team member
• Excellent oral and written skills in English

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

• Supervisor: Designated International Staff and senior National Staff 

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