Senior Operations Assistant - Asian Development Bank - Manila, Philippines

Financial Sector Team, OREI, Office of Regional Economic Integration

Closing Date: 25 February 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

To provide operational support services for various activities relating to financial sector-related work, knowledge dissemination, database management, and other administrative functions.

Expected Outcomes

Knowledge Dissemination Outputs and Activities

• Undertakes research and collates relevant documents.
• Prepares presentation materials and arranges logistics of knowledge dissemination activities such as conferences, workshops and seminars.

Database/Website Management

• Assists in developing and maintaining databases and websites.
• Coordinates with ADB regional departments in collecting data on the financial sector in developing member countries (DMCs).
• Verifies and provides data analysis from various sources and compiles the results as background information and data for reports produced by the Financial Sector Team in OREI.

Technical Assistance (TA) Reports, Related System and Administration

• Assists in drafting TA papers, prepares matrix of comments, and drafts meeting minutes, prepares relevant correspondences, makes arrangements for TA missions and maintains TA files.
• Provides support in the recruitment of consultants.
• Prepares and updates individual Technical Assistance Performance Reports (TPRs).
• Assists in preparation of TA completion reports. Monitors and updates the Public Information Documents/Disclosure Management System (PIDs/DMS) of TAs managed by the Financial Sector Team in OREI.
• Maintains and updates the project processing information system (PPIS) and reports on any changes and slippages.

Office Administration

• Provides administrative assistance to International Staff of the Financial Sector Team in OREI which includes preparation of correspondences and documents and efficient reception services.
• Monitors and tracks incoming and outgoing documents, reports, emails for action or reassignment.

Others
● Performs other tasks as assigned and reflected in the incumbent’s workplan

Educational Requirements:

Bachelor's degree in a relevant field.

Relevant Experience And Other Requirements:

Work experience

• At least 5 years of relevant professional experience

Technical knowledge

• Working knowledge of assigned area
• Effective report-writing and communication skills in English and the national language (as required)
• Proficient in spreadsheets and required information technologies

People and leadership skills

• Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB
• Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively.

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff (IS) and senior National Staff (NS).

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