Grants Implementation Specialist - International Relief & Development - Kandahar, Afghanistan

Location: Kandahar, Afghanistan
FLSA: Exempt
Core Sectors: Community Stabilization
Classification:  Regular Full-time

Summary: Grants Implementation Specialist assists in the daily management of contracts and grants, works in accordance with IRD HQ guidelines and procedures, and reports to HQ as required. In line with best practices and in keeping with applicable USAID regulations, OMB Circulars 122, 133 and Federal

Acquisition Regulations -  Grants Implementation Specialist assists to prevent, detect, and correct violations of law, regulations, IRD policy and procedures; assures the establishment of compliance-related policies and procedures for project operations; provides timely internal reporting of questionable or inappropriate activities to enable timely investigation and resolution of contractual matters; and assures appropriate corrective action is taken to prevent recurrence of misconduct.

Specific Job Functions: • Provides guidance in the interpretation of award terms and conditions, and US Federal regulations; • Trans and advises program staff on matters related to preparation and administration of contracts and sub-awards and related compliance issues; • Handles the timely processing of all closeouts; • Develops / Maintains contract and grant templates as needed;

Essential Job Functions: • Assists in developing solicitations for grant applications, evaluation of applications, and determining appropriate type of grant instrument; • Establishes and maintains communication with subcontractors, subgrantees, and vendors  to ensure smooth administration of sub instruments; • Reviews all subgrantee and subcontractor invoices for compliance with contractual terms and conditions; • Ensures Technical Approval/review if provided for all reported deliverables on sub-contractor/grantee invoices; • Uploads all required information into main compliance database; • Assists Program controls units and provides information as requested; • Collaborates with compliance audits; • Writes weekly, monthly, quarterly, and annual donor reports (in English); • Tracks grants data and manages the grants database; and • Other duties as assigned.

Required Skills
• Bachelor's degree in Business Administration, Contracts Management, or related field with 5+ years of experience in USAID contract and financial assistance award administration with one or more major contractors and/or NGOs. • Demonstrated working knowledge of OMB 122, 133 and Federal Acquisition Regulations. • Demonstrated working knowledge of the USAID ADS system, the Federal Acquisition Regulations cost / price analysis, indirect rate development, contracts types, grants and cooperative agreements. • Experience with FAR and AIDAR Supplement. • Prior experience with and ability to follow all aspects of procurement process for goods and services under USAID prime assistance instruments. • Intermediate knowledge of Microsoft Office Suite. • Fluency in English

Success Factors: • Ability to deal with ambiguity and change. • Strong communication and organizational skills. • Ability to coordinate and lead team members. • Excellent interpersonal skill, including patience, diplomacy, willingness to listen and respect for colleagues. Must be capable of working both individually and as part of a team. • Ability to analyze and propose solutions to problems. • Ability to work independently and as part of a group. • Ability to work effectively in a fast-paced and changing environment.

Travel Requirements: • Up to 60% of the time.
Physical Requirements: All IRD personnel who work in Afghanistan must be physically able: (i) to function for extended periods of time wearing personal protective body armor weighing approximately 35 pounds and a helmet weighing approximately 5 pounds; (ii) to walk comfortably over rough terrain; and (iii) to ascend up to six flights of stairs on a daily basis.  Candidates will be required to provide medical certification to IRD's satisfaction of the absence of any conditions that might impair a candidate's ability to meet these requirements.

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