Job #: 123039
Title: Finance Assistant
Job Stream: Accounting
Location: Almaty, Kazakhstan
Closing Date: 01/08/2013
| Background / General description: | |
| The main purpose of the position is to provide finance and accounting support for country office operations of IFC representative office in Almaty and Bishkek for both Investment and Advisory Services program. This is largely processing of country office expenses through bank and cash transactions, and support staff for resource management related areas. Finance assistant will be a member of CEU finance team and work closely and partially as back-up for finance analyst in Almaty office. | |
| Duties and Accountabilities: | |
| Bank/cash accounting and SAP imprest administration: Maintaining petty cash /bank payments journal Executing payment runs Checking payment vouchers and supporting documents for completeness and accuracy Maintaining and regularly reconciling all accounts Monitoring and ensuring replenishment of petty cash/bank account funds Performing Cashier duties, including safeguarding of petty cash Processing bank payments Ensuring reimbursement of VAT and other taxes (i.e., collecting supporting documents, liaising with local tax authorities, monitoring reimbursement) SAP processing and payment of local staff salaries and benefits SAP processing and payment of travel advances and Statement of Expenses (SOEs) SAP processing and payment of office expenses (petty cash or bank) SAP payment to Short Term Consultants and STT Allocating shared office costs among different charge sources Regularly reconciling cost center holding account Preparing monthly Imprest accounting compliance reports Reporting, Budgeting and Monitoring: Preparing standard budget monitoring reports with a forecast on a monthly basis Preparing monthly financial reports (expenses and variance analyses) for each project Preparing ad-hoc financial reports at the request of Management In close coordination with a project manager play active role in drafting project budget using corporate budget planning and monitoring system (IBIS) Ensure accuracy of financial data for each project by donor using SAP, IBIS and Idesk systems Internal Financial and Fiduciary Controls: Maintains internal controls over units' financial transactions and reviews effectiveness of the internal control systems and monitoring compliance Ensures management of units resources in compliance with World bank group policies and procedures and Donor requirements. Fixed Assets Administration: Maintaining fixed assets records in SAP and off-line fixed assets databases Under supervision of the Finance and Budget Officer, coordinating with procurement the disposal of fixed assets Conducting regular physical inventories to update records and identify inconsistencies Filing fixed assets documents Guidance, Policy Development and Implementation: Providing expert advice and guidance on accounting theory and practice Knowledge sharing of new WB/IFC resource management & accounting and administrative policies and procedures, ensuring these are communicated and followed by staff Promotes sharing of professional experience and information with colleagues from other departments through networking Additional Functions or Duties: Supports the implementation of procedures and systems for implementing and recording cross support arrangements, trust funds, etc Work on ad-hoc tasks as may be required by the Finance Office and/or Regional Controller Work closely with IBRD resource management staff where appropriate Communicating and coordinating with Program Management and Finance Officer on Program financial matters Ensuring finance archives and Donor documentation and projects files are up to date and well organized | |
| Selection Criteria: | |
|
Degree in accounting or finance and at least 3 years of accounting
experience preferably in a Western corporate setting ; practical skills
in financial accounting, reporting, business planning and budgeting Internationally recognized accounting certification (CPA, CIMA, ACCA etc) is desirable Previous experience with an ERP system (e.g. SAP) is an advantage Proven practical skills in GL, AP/AR, journal entries, account reconciliations, budgeting, analysis of financial data, preparation of financial reports Knowledge of donor funded operation and/or World Bank group policies is an added advantage Advanced skills in Excel and Access, working knowledge of Microsoft office, Internet, Lotus notes applications Excellent written and spoken English Client service orientation skills, ability to work well within a matrix organization and team environment Excellent interpersonal, teamwork and communications skills. Ability to manage multiple, concurrent tasks with tight deadlines | |
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