Job Title: Deputy Secretary of the Commission, P4
Department/ Office: Economic and Social Commission for Asia
and the Pacific
Duty Station: BANGKOK
Posting Period: 5 October 2012 - 4 December 2012
Job Opening number: 12-PGM-ESCAP-25424-R-BANGKOK(G)
Org. Setting and
Reporting
The mandate of the United Nations Economic and Social
Commission for Asia and the Pacific (ESCAP) is to promote regional cooperation
for inclusive economic and social development in the Asian and Pacific region.
ESCAP’s role as a regional development arm of the United Nations Secretariat is
to support its membership, through its analytical, normative and technical
cooperation, to respond to the development priorities and changing needs of the
Asian and Pacific region.
The position is located in the Office of the Executive
Secretary. Under the supervision of the
Secretary of the Commission, the incumbent will contribute towards
strengthening and successfully managing of the intergovernmental functions of
the Secretariat.
Responsibilities
Within delegated authority, the Deputy Secretary of the
Commission is responsible for the following duties:
• Substantively
prepares for, organizes and services regular and ad-hoc meetings of the
Advisory Committee of Permanent Representatives to ESCAP (ACPR).
• Substantively
prepares for and services intergovernmental working groups on resolutions and
other issues before the Commission and its subsidiary bodies; facilitates the
effective review, endorsement and adoption of decisions and resolutions by the
Commission, as well as monitors their implementation by the secretariat.
• Researches,
analyzes and presents information gathered from diverse sources on matters
related to intergovernmental processes of the Commission.
• Coordinates
preparations for legislative committees including frameworks for quality
evaluation of legislative Committees and other intergovernmental bodies.
• Identifies,
reviews, analyzes and prepares conclusions on issues related to
intergovernmental matters, including formulation of resolutions and on other
matters of relevance to the Commission.
• Organizes
and prepares written outputs, e.g. draft background papers, analysis, sections
of reports and studies on intergovernmental matters of relevance to the
Commission.
• Provides
procedural backstopping to consultative and other inter-governmental meetings,
ministerial conferences, etc.
• Initiates
and coordinates outreach activities for representatives of member States;
conducts training workshops, seminars and makes presentations on intergovernmental
matters of relevance to the Commission.
• Leads
and/or participates in missions to organize intergovernmental meetings such as
the sessions of the Commission and legislative committees and ministerial
conferences, held outside Bangkok, including provision of guidance to
government officials and other parties and drafting mission summaries, etc.
Competencies
Professionalism:
Knowledge and understanding of the United Nations intergovernmental
process at the global or regional level. Ability to synthesize complex policy
proposals into negotiated documents and resolutions. Ability to identify
issues, analyze and participate in the resolution of issues/problems. Conceptual analytical and evaluative skills
to conduct analysis on intergovernmental matters, including familiarity with and experience in the use of
various research sources, including electronic sources on the internet,
intranet and other databases. Ability to
apply judgment in the context of assignments given, plan own work and manage
conflicting priorities. Shows pride in
work and in achievements; demonstrates professional competence and mastery of
subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional rather
than personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of women
and men in all areas of work.
Communication: Speaks
and writes clearly and effectively; listens to others, correctly interprets
messages from others and responds appropriately; asks questions to clarify, and
exhibits interest in having two-way communication; tailors language, tone,
style and format to match audience; demonstrates openness in sharing
information and keeping people informed.
Planning & Organizing:
Develops clear goals that are consistent with agreed strategies;
identifies priority activities and assignments; adjusts priorities as required;
allocates appropriate amount of time and resources for completing work;
foresees risks and allows for contingencies when planning; monitors and adjusts
plans and actions as necessary; uses time efficiently.
Education
Advanced university degree (Master’s degree or equivalent)
in economics, social sciences, management, or a related field. A first-level university degree in
combination with qualifying experience may be accepted in lieu of the advanced
university degree.
Work Experience
A minimum of seven years of progressively responsible
experience in project or programme management, administration or related
area. Experience in managing
intergovernmental processes, and/or familiarity with conference procedures or
rules within the United Nations Secretariat, or experience with substantive
management of international meetings, would be highly desirable. Experience working in the Asia-Pacific region
is desirable.
Relevant IT skills, including familiarity with Microsoft
Office and web-based applications, required.
Languages
English and French are the working languages of the United
Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of another UN official language is
an advantage.
Assessment Method
Qualified applicants will be evaluated through a
competency-based interview and/or other assessment methods.
Special Notice
Staff members are
subject to the authority of the Secretary-General and to assignment by him or
her. In this context, all staff are expected to move periodically to new
functions in their careers in accordance with established rules and procedures.
United Nations
Considerations
The United Nations shall place no restrictions on the
eligibility of men and women to participate in any capacity and under
conditions of equality in its principal and subsidiary organs. (Charter of the
United Nations - Chapter 3, article 8). The United Nations Secretariat is a
non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE
RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).
THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK
ACCOUNTS.
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