Deputy Director General

Reference #	ADB-HR-13-0358
Position Title:	Deputy Director General
Department	Pacific Department
Division	Office of the Director General, PARD
Location	Manila, Philippines
Recruitment Type	International
Date Posted	26 June 2013
Closing Date	10 July 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

Provide support for the Director General, Pacific Department (DG, PARD) in leading the planning, implementation and supervision of the department’s vision, goals, strategies and work plan in support of overall ADB goals and the priorities of Strategy 2020, and to ensure that the efficiency, relevance and impact of ADB operations in the region is maximized. Contribute in the oversight of the quality of work, ensuring the achievement of objectives of the department and continuously keeping the Board and Senior Management informed of emerging developments, opportunities and challenges. Support the DG in leading external and internal relations, coordination and consultation initiatives for the department. Assist in anticipating departmental resource requirements and the efficient allocation of budget and resources, and in actively seeking cofinancing opportunities. Assist DG, PARD in departmental human resources management and internal personnel matters. Work within a broad concept and framework and contribute to the setting of direction and strategy.

Expected Outcomes

a. Leadership and Strategic Management

• Support the DG in establishing and cascading the department’s vision, goals, development strategies and key result areas (KRAs) in support of ADB’s goals and in compliance with ADB policies.
• Contribute to the planning, implementation and supervision of departmental work plans as well as assist the DG in monitoring the quality of output and the achievement of long term goals and annual objectives for the department.

b. Country Strategy and Programming

• Assist the DG in ensuring the formulation and updating of high quality, focused and aligned Country Partnership Strategies (CPS) and the effective functioning of related committees and networks.
• Ensure full integration of the Resident Missions (RMs) in Headquarter’s (HQ’s) work and that proper support is provided to Country Directors (CDs) for implementation of operational strategies.

c. Sector and Project Management

• Support the formulation of sectoral policies in consultation with other departments, divisions, RMs, government agencies, the international development community, academic and research institutions, private sector groups, local development organizations and other relevant stakeholders.
• Assist the DG in overseeing the design and processing of loan/grant and technical assistance (TA) projects to ensure quality, innovation, results orientation, and compliance with ADB’s policies covering governance, resettlement, anti-corruption and other safeguards.
• Assist in overseeing, monitoring, follow up and undertaking projects involving high levels of risk, loan/grant and TA approvals, engagement of consultants, procurement, and disbursements.
• Assist in overseeing the administration of loan/grant and TA projects, including fielding and at times participation in missions to monitor implementation progress.
• Contribute in monitoring the quality of PARD’s loan/grant and TAs.
• Ensure the timely preparation of Project Completion Reports (PCRs) and Technical Assistance Completion Reports (TCRs) and the conduct of portfolio reviews to identify specific project administration issues and undertake corrective actions as necessary to maintain quality.

d. Regional Cooperation

• Support regional cooperation and linkages with regional institutions as well as organize sub-regional working groups in support of ADB’s objectives for regional cooperation.

e. External Relations and Coordination

• Assist the DG in relationship management, wide ranging policy dialogue and coordination with government, development partners, civil society, and private sector groups in Developing Member Countries (DMCs) within area of responsibility.

f. Internal Relations

• Provide support for relationship management and coordination with the Board, Senior Management and other ADB departments.
• Assist in continuously informing Senior Management of significant developments, emerging opportunities and challenges, and in providing timely recommendations accordingly.

g. Department Operations Management

• Facilitate effective department coordination and cooperation with other ADB departments and internal stakeholders.
• Support the DG in performance management of the department, including motivation of department staff and handling of staff management issues.
• Assist in anticipating requirements for and efficiently managing the budget, resource allocation, and utilization for the department.

h. Staff Supervision

• Create and lead multidisciplinary teams and ensure the overall quality of the department’s work.
• Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
• Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.

Educational Requirements:

• Master’s degree, or equivalent, in one or more development-related disciplines or related fields. University degree in one or more development-related disciplines or related fields, combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree

Relevant Experience And Other Requirements:

- Suitability to undertake the responsibilities mentioned above at the required level
- At least 15 years of relevant professional experience in programming, various sectors, project processing and administration
- Superior management and leadership qualities
- Excellent oral and written communication skills in English

• International experience working in development in several countries

Core Competencies:

Application of Technical Knowledge and Skills

• Develops and shares new theories and applications
• Develops other specialists in ADB and client organizations as a subject matter expert
• Convinces sophisticated clients to follow ADB's technical advice
• Focuses on creating depth in area of technical expertise within ADB

Client Orientation

• Leads complex client negotiations to achieve mutually agreeable outcomes
• Guides others on how to effectively involve diverse groups of stakeholders and clients in strategic planning
• Ensures consistent client satisfaction, particularly in highly sensitive and complex situations
• Proactively manages relationships with decision makers and opinion leaders that contributes to achieving ADB's goals

Achieving Results and Problem Solving

• Conducts complex analyses and reviews to achieve planned results
• Integrates projects and programs contributing to sector, country, and regional results
• Identifies and plans for future issues in programs and initiatives
• Designs operational processes, resources, and systems, to deliver higher quality results at lower cost
• Manages for results by planning staff resources, implementing, monitoring, and reporting outcomes

Working Together

• Leads the achievement of interdepartmental or multi-client project goals
• Builds sustainable and productive long-term relationships with strategic partners at Ministerial, Central Agency and Sector level while appreciating differing objectives and concerns
• Actively manages potential team conflict situations before they arise
• Builds a safe environment within teams where staff and clients feel comfortable to openly share differing views and opinions

Communication and Knowledge Sharing

• Diligently seeks and acts on feedback from internal and external stakeholders
• Consistently provides the appropriate level and amount of communication to internal and external stakeholders
• Develops approaches for information access and the dissemination of relevant knowledge solutions
• Stimulates the formation of novel and useful knowledge products and services

Innovation and Change

• Acts as a change sponsor to win the support of those who are resistant to Strategy 2020 or organizational changes
• Persuasively communicates the reasons for organization change, addressing concerns and encouraging thinking beyond possible immediate personal inconveniences
• Anticipates the need for changes in policies and procedures to increase the effectiveness of ADB's assistance
• Drives the development of a continuous improvement and openness to change culture throughout ADB

Managing Staff

• Ensures consistent and transparent application of staff policies in all situations, even when challenged by stakeholders
• Proactively manages the performance of all staff by delivering meaningful feedback about strengths, development areas, and performance issues at all opportunities
• Prioritizes staff management by building an open and supportive environment where all staff are focused on results, even in difficult situations
• Motivates staff to collaboratively achieve Departmental results and collectively share achievements
• Considers team strengths, development priorities, and divisional accountabilities, when distributing tasks and accountabilities

Leadership and Strategic Thinking

• Aligns words with actions
• Seeks opportunities to gain support and buy-in from internal and external stakeholders for ADB's vision, mission and strategy
• Motivates others who are unclear or not aligned with the priorities of Strategy 2020 by explaining the rationale and big picture supporting objectives
• Sought out to assist in aligning Departmental and organizational strategies and work plans with the needs of Strategy 2020
• Consistently involves current and potential stakeholders in designing and managing organizational changes needed to achieve ADB's strategic objectives

Accountability

• Consistently assumes responsibility for Divisional or Departmental actions by explaining successes, failures, and proposing remedial actions
• Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others
• Share accountability to improve the Division or Departmental performance and effectiveness
• Quickly manages and resolves situations when accountabilities are not met

Inspiring Trust and Integrity

• Expresses views and behaves that enforces ADB values and inspires others to follow
• Establishes an environment that encourages open communication and responsible information sharing
• Delivers on commitments, obligations, and promises
• Avoids abuse of power or authority in any circumstance
• Consistently applies and upholds ADB rules and code of conduct
• Takes prompt and consistent action to address unprofessional, improper, or unethical behavior, including possible misconduct and violations to ADB's anticorruption policy
• Acts promptly to address any situations of perceived, potential, or actual conflicts of interest
• Maintains confidentiality of information in accordance with ADB rules

Immediate Reporting Relationships / Other Information:

• Supervisor: Director General, PARD
• The following staff positions may be supervised by the incumbent:
  • Administrative Staff
  • National Staff
  • International Staff

Women are encouraged to apply.

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