Senior Financial Control Assistant

Reference #	ADB-HR-13-0343
Position Title:	Senior Financial Control Assistant
Department	Controller's Department
Division	Loan and Treasury Accounting Section
Location	Manila, Philippines
Recruitment Type	National and Administrative
Date Posted	19 June 2013
Closing Date	3 July 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To undertake a variety of accounting duties, including carrying out administrative functions, as required; maintaining and updating accounting records; maintaining sound accounting/internal controls; preparing accounting and other reports; and as relevant, contributing towards the preparation of financial statements.

Expected Outcomes

Financial Statements/Reports

• Contributes in the preparation of financial statements, accounting and other reports, as required under the supervision of a senior local staff, ensuring reported amounts are consistent with control accounts and that they are produced in a timely and accurate manner
• In the case of accounting reports, ensures that they are in accordance with generally accepted accounting principles.

System Requirements

• Reviews and identifies computer requirements for effective and efficient operation
• Initiates changes to existing systems and assists in maintaining loan data/reports in CTL's website
• Coordinates the needs of the work area with OIST through the Professional Staff in charge
• Checks and ensures the accuracy and reliability of systems.

Accounting Controls and Processing

• Maintains and ensures appropriate, adequate and timely controls in the preparation of accounting data, processing of transactions and preparation of reports; recommends changes and improvements as required to ensure correct, complete and timely accounting
• Prepares necessary periodical reconciliations of control accounts in a timely and accurate manner; undertakes initial investigation of discrepancies and proposes corrective actions for review by supervising staff
• Processes transactions through the preparation of appropriate disbursement, collection or journal vouchers or other relevant documentation
• Reviews and verifies the accuracy, consistency and propriety of supporting documents for all claims, payments and other accounting transactions in compliance with accounting practices, established procedures and guidelines
• Prepares billing statements by examining critically all supporting documentation to ascertain their accuracy and dispatches the statements and related reports to borrowers and executing agencies in a timely manner
• Gathers and analyzes data or information from a variety of sources to assist in producing timely and accurate analysis and reports.

Client Relations

• Coordinates and provides required information to clients in accordance with established procedures in a tactful manner.

OthersPerforms other tasks as assigned and reflected in the incumbent’s workplan.

Educational Requirements:

Bachelor's degree in Business Administration, major in Accounting; Certified Public Accountant.

Relevant Experience And Other Requirements:

Work experience
- At least 5 years of relevant professional experience.

Technical knowledge

• Working knowledge of assigned area
• Effective report-writing and communication skills in English and the national language (as required)
• Proficient in spreadsheets and required information technologies.

People and leadership skills
- Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB

• Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively.

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff (IS) and senior National Staff (NS).

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