Director - Asian Development Bank

Facilities and Asset Management Division, Office of Administrative Services

Closing Date: 10 April 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

Responsible for planning, managing, and directing the Division's work program; and accountable for people management, productivity and quality of work outputs, and optimum utilization of available budget resources in support of overall OAS operations. Work with complex issues and guide others in resolving complex problems with high levels of risk

Expected Outcomes

a. Leadership and Strategic Management
- Establish and cascade the division’s vision, goals, development strategies and key result areas in support of ADB’s goals, departmental goals and in compliance with ADB policies
- Lead the planning, implementation and supervision of work plans as well as monitor the quality of output and the achievement of long term goals and annual objectives for the division
- Provide leadership in professional and operational matters, taking the lead in contributing new or innovative approaches to policy and operational issues
b. Facilities and Asset Management
- Manage the operation and maintenance of the ADB Headquarters’ facilities, building services and equipment such as air conditioning plant, electricity and water supply, building and fire management systems, and audio and video systems, including the setting up and provision of related services to ADB field offices (FOs) as required
- Oversee the administration of building and grounds services covering repairs and maintenance of office equipment, janitorial and landscaping services
- Manage food services operations, including outsourced service providers
- Oversee the administration of Commissary and fuel station as well as individual commercial services through the development of policies for engagement and implementation of service level agreements, and monitoring performance
- Develop and enhance ADB’s events management program
- Develop and implement policies and procedures for the proper control, utilization, and protection of ADB’s assets such as furniture, equipment, materials and office supplies
- Manage ADB’s security, safety, business continuity and emergency response policies and programs, relationships with host governments, and provision of security support to ADB FOs
c. Division Operations Management
- Ensure effective day-to-day operations of the Division in terms of operations planning, policies and procedures adherence, quality control, budget and human resources management, and staff development
- Inform and provide recommendations to the Principal Director of significant developments, emerging opportunities and challenges in the area of responsibility
- Facilitate effective coordination and cooperation with other ADB departments and internal stakeholders
d. Staff Supervision
- Create and lead multi-disciplinary teams and ensure the overall quality of its work
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance
- Provide coaching and mentoring to team and individuals and ensure their ongoing learning and development.

Educational Requirements:

Master's Degree or equivalent in Business Administration, Economics, Engineering, Social Sciences or related fields. University degree in Business Administration, Economics, Engineering, Social Sciences or related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.

Relevant Experience And Other Requirements:

Work experience
- At least 15 years of experience is required, preferably in administration or relevant field.

• International experience working in several countries

Technical Knowledge

• Capacity to develop and implement innovative programs in the administrative areas

- Good analytical, strategic planning skills, and strong administrative skills in managing the different work units to maximize work outputs
- Able to liaise with all levels of Management, staff, and external organizations concerning facilities and asset management related issues
- Has proven management capability and well-established leadership track record in ADB
- Possesses cumulative knowledge, experience and fundamental understanding of diverse concepts, principles and practices, and able to share knowledge to benefit the ADB and the wider international community
People and Leadership Skills
- Able to manage and motivate staff performance and career development in a diverse workforce, as well as establish a constructive work environment to maximize staff engagement and optimize staff potential
- Directly deal with situations of staff non-performance or breaches of ADB Code of Conduct
- Be a role model of ADB’s core values to team members
- Act as a mentor to team members, providing guidance
- Act as a coach to develop capabilities/potential of staff
- Good interpersonal skills
- Excellent oral and written communication skills in English

Core Competencies:

Application of Technical Knowledge and Skills

• Develops and shares new theories and applications
• Develops other specialists in ADB and client organizations as a subject matter expert
• Convinces sophisticated clients to follow ADB's technical advice
• Focuses on creating depth in area of technical expertise within ADB

Client Orientation

• Leads complex client negotiations to achieve mutually agreeable outcomes
• Guides others on how to effectively involve diverse groups of stakeholders and clients in strategic planning
• Ensures consistent client satisfaction, particularly in highly sensitive and complex situations
• Proactively manages relationships with decision makers and opinion leaders that contributes to achieving ADB's goals

Achieving Results and Problem Solving

• Conducts complex analyses and reviews to achieve planned results
• Integrates projects and programs contributing to sector, country, and regional results
• Identifies and plans for future issues in programs and initiatives
• Designs operational processes, resources, and systems, to deliver higher quality results at lower cost
• Manages for results by planning staff resources, implementing, monitoring, and reporting outcomes

Working Together

• Leads the achievement of interdepartmental or multi-client project goals
• Builds sustainable and productive long-term relationships with strategic partners at Ministerial, Central Agency and Sector level while appreciating differing objectives and concerns
• Actively manages potential team conflict situations before they arise
• Builds a safe environment within teams where staff and clients feel comfortable to openly share differing views and opinions

Communication and Knowledge Sharing

• Diligently seeks and acts on feedback from internal and external stakeholders
• Consistently provides the appropriate level and amount of communication to internal and external stakeholders
• Develops approaches for information access and the dissemination of relevant knowledge solutions
• Stimulates the formation of novel and useful knowledge products and services

Innovation and Change

• Acts as a change sponsor to win the support of those who are resistant to Strategy 2020 or organizational changes
• Persuasively communicates the reasons for organization change, addressing concerns and encouraging thinking beyond possible immediate personal inconveniences
• Anticipates the need for changes in policies and procedures to increase the effectiveness of ADB's assistance

• Drives the development of a continuous improvement and openness to change culture throughout ADB

Managing Staff

• Ensures consistent and transparent application of staff policies in all situations, even when challenged by stakeholders
• Proactively manages the performance of all staff by delivering meaningful feedback about strengths, development areas, and performance issues at all opportunities
• Prioritizes staff management by building an open and supportive environment where all staff are focused on results, even in difficult situations
• Motivates staff to collaboratively achieve Departmental results and collectively share achievements
• Considers team strengths, development priorities, and divisional accountabilities, when distributing tasks and accountabilities

Leadership and Strategic Thinking

• Aligns words with actions
• Seeks opportunities to gain support and buy-in from internal and external stakeholders for ADB's vision, mission and strategy
• Motivates others who are unclear or not aligned with the priorities of Strategy 2020 by explaining the rationale and big picture supporting objectives
• Sought out to assist in aligning Departmental and organizational strategies and work plans with the needs of Strategy 2020
• Consistently involves current and potential stakeholders in designing and managing organizational changes needed to achieve ADB's strategic objectives

Accountability

• Consistently assumes responsibility for Divisional or Departmental actions by explaining successes, failures, and proposing remedial actions
• Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others
• Shares accountability to improve the Division or Departmental performance and effectiveness
• Quickly manages and resolves situations when accountabilities are not met

Immediate Reporting Relationships / Other Information:

• Supervisor: Head of Department
• The following staff positions may be supervised by the incumbent:
  • International Staff
  • National Staff
  • Administrative Staff
• Women are encouraged to apply.

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