Nepal Resident Mission, South Asia Department
Closing Date: 27 February 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
Actively contributes to the Resident Mission (RM) by supporting or leading loan/Technical Assistance (TA) processing and administration, portfolio management, sector work, and other general sector activities, with focus on energy and related sectors, including public and private sector operations.Expected Outcomes
Contributes independently to NRM by covering all or a combination of the following functions in energy and related sectors, taking the lead role in the processing and administration of assigned loans & TAs, under guidance of Country Director and international sector specialists in NRM and/or ADB headquarter:Project & TA Preparation and Appraisal
- Provides support to fact-finding and appraisal missions, including review of technical designs and cost estimates, liaison with government officials, data and project costing, procurement packaging and related technical issues.
- Where assigned to assume the lead role in the processing and administration of specific loans and TAs, actively takes initiative and responsibility to engage with RM, HQ and field offices of ADB, Government agencies, development partners (DPs), private sector partners, and other stakeholders to facilitate the successful formulation, processing, administration and monitoring of ADB-financed loan and TA projects.
- Provides team leadership (where assigned as lead) by facilitating work planning, delivery and reviews with the team.
- Monitors the progress of assigned projects and prepares project performance reports.
- Prepares and updates forecasts of contract awards & disbursements, identifying factors responsible for shortfalls and expediting achievement of target levels where possible.
- Identifies issues and takes actions to address them through interactions with executing agencies (EAs), contractors, consultants, and project beneficiaries; prepares measures to address the issues and implements the measures.
- Prepares internal procurement papers, review of procurement documents including draft technical designs and cost estimates, and papers for extension of loan closing dates, reallocation of loan proceeds, changes in scope and implementation arrangements, and other project administration tasks.
- Provides advice to government ministries, executing agencies (EAs) and sector entities on ADB guidelines on procurement, recruitment of consultants, preparation of tender documents, etc. to ensure effective implementation.
- Assists EAs in the areas listed above for project administered by various sector divisions in the HQ.
- Prepares Project Completion Reports and TA completion Reports as assigned.
- Supports or participates in Project Review or Country Portfolio Review missions as a mission member when required.
- Provides support for policy dialogues with government on policy matters and institutional issues.
- Maintains close cooperation with other DPs and undertakes consultations with them, especially in areas relating to donor coordination and harmonization in sector work.
- Contributes to sector work in the field by assisting in conducting research, updating information on the assigned sector, analyzing financial, institutional or economics uses, and preparing reports on the subjects.
- Assists in the preparation of sector assessments within the context of development aid effectiveness and national sector strategy to be utilized for programming purposes.
- Maintains up-to-date knowledge base of future Government investment plans and approval processes, institutional structure and policies relevant to the assigned sectors.
- Prepares inputs for sector database for portfolio management.
- Where required, acts as the focal point for the assigned sector(s) and maintains close relationships with the relevant Government agencies and HQ staff.
- Supports the preparation or updating of sector knowledge management plan for NRM, and preparation and dissemination knowledge products as per the plan.
- Helps to organize, contributes to, supports, and participates in meetings, conferences, seminars, and workshops.
- Organizes and conducts training workshops for EAs in areas relating to procurement and project administration/management.
- Produces reports, as required, on the tasks undertaken in relation to the above.
- Performs other duties that may be assigned as reflected in the incumbent’s workplan
Educational Requirements:
Bachelor's degree in related disciplines; preferably with Master's Degree or equivalent.Relevant Experience And Other Requirements:
Work experience- At least 8 years of relevant professional experience in project management and implementation of energy and related sectors, and at least 4 years of supervisory experience.
Technical knowledge
- Demonstrated expertise and experience within the assigned sector
- Experience & knowledge of various stages of the project cycle (project planning / feasibility analysis / detailed design / project implementation / construction supervision / contract management) is desirable
- Sound knowledge of government administrative systems and procedures
- Good knowledge on private sector operations in the energy infrastructure, including public private partnership, and associated financial structuring of investment projects and procedures for identification, planning, implementation, and operations
- Familiarity with accepted best practices of procurement and disbursement processes
- Effective report-writing and communication skills in English
- Strong oral and written communications skills
People and leadership skills
- Able to mentor junior National Staff (NS) and Administrative Staff (AS) to facilitate work planning, delivery and quality review
- Able to liaise and work effectively with government officials within own work location
- Able to work collaboratively with teams as a constructive team member.
Core Competencies:
Application of Technical Knowledge and Skills- Applies updated advancements in own knowledge area to relevant tasks
- Applies knowledge and practical skills to independently perform some complex tasks
- Conveys the need to use updated project approaches
- Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
- Proposes options to clients that may better meet their needs than current approaches
- Defines and delivers to agreed standards with clients
- Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
- Self-monitors achievement of results according to work plans
- Identifies different stakeholder needs and desired outcomes when planning for outcomes
- Independently solves problems and makes recommendations
- Maintains collaborative relationships within the Department
- Works effectively with diverse colleagues in own and other Divisions and Departments
- Flexibly alters positions and adjusts previously stated points of view to support the group consensus
- Follows through on team priorities in the absence of a team leader
- Checks with audience’s level of understanding and awareness of required follow up actions
- Consistently seeks and addresses feedback on own performance
- Creates knowledge products endorsed for wider distribution
- Independently amends and clarifies messages and documents
- Actively supports work improvement and/or organizational change by work and deed
- Develops and adopts change plans to support Division initiatives on which one works
- Considers current and future client needs in proposing ideas
- Vocalizes early support for change
- Recommends inputs to new policies, systems and processes in immediate work area
Immediate Reporting Relationships / Other Information:
- Supervisor: Country Director and/or designated International Staff
- The following staff positions may be supervised by the incumbent:
- Administrative Staff
Social Plugin