Operations Assistant - UNOPS - Bangkok, Thailand

Vacancy code: VA/2013/B0055/1799

Position title: Operations Assistant

Level: ICS-1

Department/office: Asia Office (Transitional)

Duty station: Bangkok, Thailand

Contract type: Local ICA Support

Contract level: LICA-1

Duration: 6 months (possibility of extension)

Application period: 01-Feb-2013 to 15-Feb-2013

Background Information - UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations. I have seen many examples of how these activities help suffering people in troubled parts of the world.”
-Ban Ki-moon, United Nations Secretary-General

UNOPS mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, UNOPS vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

UNOPS employs more than 6000 personnel and on behalf of its partners creates thousands more work opportunities in local communities. With its headquarters in Copenhagen, Denmark, a network of five regional offices and a further 20 operations and project centres, UNOPS oversees activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

 

Functional Responsibilities

Main duties and responsibilities are the following:

• Register vendor profiles in ERP System PeopleSoft (ATLAS) based on clearly established guidelines and maintain records of vendor registered and filing system.
• Create personnel profiles and request for personnel actions in UNOPS Contracting System.
• Create Purchase Orders and initiate payments in ERP System PeopleSoft (ATLAS)
• Maintain records (hardcopy and online) of all project document for easy reference and handle  document management, including retrieval and archiving and closure of project files
• Alert Team Lead on the issues to be followed up and resolved by the client.
• Interact with colleagues and clients to exchange information on administrative issues and seek co-operation.
• Troubleshoot routine administrative and process problems and refer complex issues to  supervisor with recommendations for course of action.
• Perform other related duties as required.

Competencies

• Strong oral and verbal communication skills
• Ability to work in a multicultural team and under pressure
• Tact and discretion
• Strong attention to details
• Client Orientation
• Pro-active and takes initiative
• Good computer skills, including MS Office 2003 and/or newer versions.  Knowledge of ERP System PeopleSoft (ATLAS) systems - able to enter vendors and purchase orders.

Education

Secondary education is required. Additional training in administrative and business practices an asset. BA degree desirable but not required.                                          

Experience

• 1 years experience in similar job in the field of operations, business administration, HR, or other related field. Knowledge of UN policies and procedures, especially with regard to procurement of services or recruitment of personnel desirable.

Languages

Fluency in written and oral English required.  Knowledge of second UN working language desirable.

Contract type, level and duration

Contract type:Local ICA
Contract level:LICA - 1
Contract duration: 6 months (possibility of extension)


For more details about the ICA contractual modality, please follow this link:
http://www.unops.org/ENGLISH/WHOWENEED/CONTRACT-TYPES/Pages/Individual-Contractor-Agreements-ICAs.aspx

Additional Considerations

• Please note that the closing date is midnight Copenhagen time (CET)
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

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