Associate Project Analyst - Asian Development Bank - India

India Resident Mission, South Asia Department

Closing Date: 6 March 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

To provide administrative and analytical support to the functions of portfolio management and project administration in general under the guidance of a designated international staff.

Expected Outcomes

Work independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff):

Project Administration Memorandum (PAM)

• Contributes to the preparation and updating of PAM by gathering and consolidating data in the appendices, and preparing draft on various sections, for example,

• Project description/scope,
• Project cost,
• Loan allocation,
• Procurement,
• Loan covenants, etc.

Project Performance Reports (PPRs)

• Prepares and updates individual Project Performance Reports every month for loans outlining all the required details for example, project description/scope, status of implementation, developments, major problems, actions taken/proposed, and participating in the Departmental PPR meetings when needed.

Statistical Reports

• Compiles data and statistics on contract awards and disbursements for the assigned projects for the generation of various reports required by the Department and Management.
• Monitors and analyzes the actual awards and disbursements against targets to identify shortfalls and their underlying causes, and follows up these matters with the Executing Agencies.

Mission Participation

• Participates in various missions as required such as inception, review, mid-term mission and project completion report missions by providing independent support in:

• Collecting data on contract awards and disbursements,
• Reconciliation of project accounts,
• Compliance with loan covenants,
• Familiarizing Executing Agencies with ADB's loan procedures
• Assisting them where necessary in the preparation of various reports and applications.

Project Covenants

• Maintains records needed to monitor compliance with project and TA covenants
• Follows up on outstanding obligations of executing agencies such as the submission of financial statements, monthly and/or quarterly progress reports
• Inputs data on the status of such compliance into the data base at INRM, in consultation with the National Project Implementation Officer.

Project/TA Implementation

• Monitors physical progress in projects/TA implementation, for example, by following up on outstanding obligations of EAs to expedite procurement/contract awards
• Familiarizes EAs with ADB guidelines and procedures and ensuring their compliance with project covenants
• Monitors progress in terms of outputs and deliverables, following up submission of project reports, financial statements, etc.
• Maintains related documents, records and files for delegated projects
• Maintains computer-based information system for project administration matters.

Disbursements

• Assists in processing disbursements for delegated and non-delegated projects by following up with EAs on timely submission of withdrawal applications,
• Reviews withdrawal applications for compliance with project agreement
• Prepares/reviews data input for PCSS to update the LFIS.

Others

• Assists as needed in the implementation and processing of ADB operations in the area of governance, policy, and economic development, and in other RM activities as required.
• Performs other tasks as assigned and reflected in the incumbent’s workplan.

Educational Requirements:

Bachelor's degree in civil engineering.

Relevant Experience And Other Requirements:

ork experience
- Suitability to undertake the responsibilities mentioned above at the required level.
- At least 5 years of relevant experience in infrastructure sectors; experience in international agencies will be preferred
- Experience and knowledge of various stages of the project cycle. Understanding and knowledge of FIDIC conditions of contract will be an advantage
Technical knowledge

• Proven ability to work independently on assigned transactions, areas of analysis and research, which have well-defined scope and steps
• Able to conduct cost-benefit analysis to support decision-making
• Able to set priorities for self and junior team members
• Effective report-writing and communication skills in English and the national language (as required)
• Proficient in spreadsheets and required information technologies.

People and leadership skills
- Able to provide guidance to other AS staff on assigned area of work
- Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB
- Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively.

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff (IS) and senior National Staff (NS).

Important Instructions

This vacancy is for a local staff position with local remuneration package. It is only open to nationals and residents of India.

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