Associate, Program Administration (PAS-2013-26-WBM) - IRRI - Philippines

Type: Fixed-term (Renewable), National Posted on 02/12/2013 

Apply by	02/26/2013
Location	Philippines
Specialization/Skills	Accounting
Basic purpose	The successful candidate will maintain the CGIAR project financial accounts and supporting records, reconciles these with host center's accounting records on a regular basis. She/He will monitor expenditure against project budget lines. She/He will monitor funds availability of the unit in the various host centers and advice the Director where contribution follow up or funds redistribution is required. She/He will prepare annual, quarterly and ad hoc financial status reports per approved formats for review and approval by the Director. She/He will develop the Unit's annual budget proposals for review and approval by the Director.
Roles and responsibilities	- Assist the Director with the implementation of the IAU audit database, including assisting with completing the initial population of the database and maintaining the database thereafter - Develop and maintain an audit recommendation database to track the status of individual recommendations across all center clients - Maintain the IAU's secure physical and electronic archives of audit reports, presentations and correspondence files. Develop and maintain the IAU's professional reference library (hard copy and electronic components) - Manage the updating of the electronic IAU manual, standard document templates and the IAU website, coordinating content provided by other IAU staff - Assist IAU staff with the compilation, filing and secure archiving of audit working papers and disposal of old working papers in accordance with IAU filinf policies - Maintain files related to short term consultant contracts, review consultant claims for eligibility according to the contract prior to approval by the Director and monitors cumulative expenditures against the contracts - Manage contracts with CGIAR center or external providers for editing and publishing of IAU materials for public presentation and distribution - Assist IAU staff with logistical arrangement for preparation of travel, consultant requests for proposal and selection, training, local transport and meeting scheduling - Monitor and follow-up where necessary, IAU staff time tracking records, leave credits, travel schedules, performance appraisals and training activities - Implement, under the supervision of other IAU staff, computer assisted audit techniques, in particular the running of audit software and financial system reporting modules, to produce sampling and analytical reports for use in IAU audit assignments - Conduct, under the supervision of other IAU staff and in accordance with approved test plans, the testing of transaction samples and preparation of reports on the results of this testing - Conduct, under the supervision of other IAU staff, research for the IAU on various corporate governance, finance, control, risk management, auditing methodology and other topics relevant to the Unit's work - Develop and maintain electronic reference files of Center client information ("permanent audit files") - Ensure that information pertaining to IRRI administrative matters flow to the Director and IAU staff and coordinate responses to requests for administrative information from IRRI - Supervise and keep track of OU equipment receipt and disposals and act as the OU ICT coordinator for the IAU at IRRI. Supervise changes and renovation or repair of the IAU's assigned facilities at IRRI - Supervise the ordering and replenishment of IAU office supplies at IRRI Qualification Requirements: - University graduate, preferably major in Accounting - At least three (3) years relevant work experience - Proficient in using English and Filipino languages

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