Unit Head, Publishing - ADB - Manila, Philippines

Department of External Relations

Closing Date: 8 February 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

Oversee and supervise the work of the Publishing and Dissemination Team in the Department of External Relations (DER) to support external relations priorities and knowledge dissemination efforts of ADB. Lead the overall publishing and dissemination program via print, digital and web platforms. Oversee development of institutional/corporate materials (print and electronic) including the bi-annual publication, Development Asia, and provide direction to enhance dissemination/marketing of products primarily using digital and web platforms. Supervise editorial and design services provided to client departments/offices and ensure consistency with ADB’s corporate visual identity guidelines and standards. Evaluate and enhance existing systems and publishing tools and coordinate protection of ADB’s intellectual property. Serve as DER’s focal point to the Publications Committee. Work within general policies, principles and goals, working directly with clients.

Expected Outcomes

Publishing and Dissemination
- Lead and provide direction to DER’s Publishing and Dissemination Team to further strengthen ADB’s online publishing program and dissemination efforts based on international best practice.
- Oversee the development and implementation of a strategic publishing and dissemination plan for producing institutional materials and collaterals using print, digital and web platforms and develop effective dissemination/marketing plan
- Oversee the coordination of the Unit's support provided to client departments/offices in various areas such as editorial, design, advice on intellectual property, and proofreading, and the further development of processes and tools that allow clients to take more ownership in the publishing process
- Track progress of annual publishing pipeline and manage overall resources including consultants/contractors. Oversee support for ADB flagship publications and collaterals; build and maintain relationships with ADB client departments
- Provide oversight to both editorial and production staff and evaluate and recommend enhancement to existing processes and tools based on international best practice, new publishing technologies and latest developments in the publishing field"
- Maintain and enhance standards to ensure publishing products and activities are consistent with ADB’s guidelines and standards
- Oversee further development of DevAsia magazine and other institutional products online presence and distribution/dissemination efforts to help position ADB as a knowledge institution.
- Provide publications advisory to staff and clients and work with Office of General Counsel and clients on copyright/trademark issues
- Oversee the support provided by the team for ADB Annual Report
- Coordinate and serve as DER’s focal point in the Publications Committee Meetings
Work Plan and Budget Management
- Set the general directions for preparing the budget and work plan and program of the team, in line with the department’s plans and objectives
- Monitors the progress of implementation of the team’s work program
- Ensures effective use of the team’s financial and staff resources
Knowledge Sharing

• Ensure key knowledge products are widely disseminated through a variety of channels
• Contribute to and support the preparation and conduct of related in-house seminars and workshops.
• Knowledgeable in current publishing and marketing trends, particularly using digital and web platforms and copyright issues

Staff Supervision

• Supervise a team of communications professional to achieve key ADB objectives in the areas of publishing and dissemination
• Provide leadership and support to reporting staff. Excellent interpersonal skills
• Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
• Ensure the ongoing learning and development of reporting staff.

Educational Requirements:

• Master's Degree, or equivalent, in Publishing, Communications, Journalism, Marketing, Graphic Design, or related fields. University degree in Publishing, Communications, Journalism, Marketing, Graphic Design, or related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree

Relevant Experience And Other Requirements:

Work experience

• At least 10 years' relevant experience within the field in a professional capacity.

Technical knowledge

• Ability to apply advanced technical knowledge and skills
• Proven application of expertise within a specific area, or breadth across multiple areas with in-depth knowledge within one area
• Able to utilize and share relevant knowledge to benefit the broader ADB community.

People and leadership skills

• Act as a mentor to team members, providing guidance on the delivery of services
• Act as a coach to develop capabilities/potential of more junior colleagues
• Multi-tasker with strong organizational skills

Core Competencies:

Application of Technical Knowledge and Skills

• Regularly shares knowledge on new international best practice trends in comparator situations
• Proactively applies relevant international best practices to own work
• Convinces others to adopt international best practice by explaining the situational relevance and benefits

Client Orientation

• Helps colleagues work effectively with clients in different contexts and from diverse backgrounds and country situations
• Adapts own approach and style when interacting with clients, as opposed to requiring them to adapt
• Draws upon international best practice in exploring solutions with clients
• Confirms the clients’ understanding and agreement before progressing

Achieving Results and Problem Solving

• Draws on own and others’ multi-country experience to identify viable courses of action when conducting analyses
• Helps internal and external clients achieve quality results beyond presenting problems and precedent
• Highlights possible solutions for project issues based on relevant multi-country and/or multi-client experience
• Regularly contributes insights and experiences to colleagues in the Division to help them achieve quality results
• Overcomes unexpected difficulties and challenges to produce desired outcomes

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks the audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution based on lessons and multi-country experience
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area.

Immediate Reporting Relationships / Other Information:

• Supervisor: Director
• The following staff positions may be supervised by the incumbent:
  • International Staff
  • National Staff
  • Administrative Staff.

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