Senior Advisor to the Vice-President - ADB - Manila, Philippines

Office of the Vice-President (Admin & Corporate Management)

Closing Date: 30 January 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)Job Purpose:

To provide support and advice to the Vice President (Administration & Corporate Management) (VPAC) on the full range of operational and administrative matters that fall under the responsibility of the office.

Expected Outcomes

a. Strategy and Planning
- Assist VPAC on specific strategies, policies and business processes.
- Assist VPAC with independent technical and analytical input in all areas of responsibility, conduct research in these areas, as specifically required by the VPAC, and, generally, as would be expected for the diligent performance of the advisory tasks entrusted to the incumbent of the position.
b. Operational Support
- Assist VPAC on operational and organizational matters under the jurisdiction of the Office.
- Assist VPAC with the development of ADB initiatives in the areas of administration and corporate management.
- Review and analyze reports from departments/offices under VPAC, and follow up on operational matters related to these offices.
- Assist VPAC with monitoring work of the departments and offices against agreed work programs.
c. Administrative Support
- Coordinate with staff of other Senior Management offices and Heads of Departments in Administration and Corporate Management areas to ensure effective and consistent operations.
- Coordinate the preparation for internal and external meetings and other events involving VPAC.
- Monitor the departmental budgets under the responsibility of VPAC.
d. Staff Supervision
- Take the role of team leader and supervise the work of team members.
- Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
- Ensure the on-going learning and development of reporting staff.

Educational Requirements:

Master's Degree, or equivalent, in finance, economics, business administration, operations management, or law . University degree in finance, economics, business administration, operations management, law combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.

Relevant Experience And Other Requirements:

- Suitability to undertake the responsibilities mentioned above at the required level
- At least 10 years of relevant, diversified professional experience, preferably in international context
- Wide ranging interest in the full scope of work under the responsibility of VPAC
- Strong conceptual and organizational skills
- Keen enthusiasm and a capacity to deal effectively with multiple tasks under tight deadlines
- Good interpersonal skills
- Excellent oral and written communication skills in English
- International experience working in development in several countries

Core Competencies:

Application of Technical Knowledge and Skills

• Provides supervision to others in completing their technical tasks
• Called upon for advice and guidance based on expertise gained by working in different countries and organizations
• Contributes advanced knowledge and expertise to different parts of the Department

Client Orientation

• Proposes effective services and solutions to staff beyond presenting issues and past challenges
• Assists colleagues adapt to the cultural and business norms of diverse clients and country situations
• Gains respect for the breadth and depth of expertise demonstrated in effectively managing diverse clients and country situations
• Called upon to resolve client situations that may impact their long-term ADB relationship

Achieving Results and Problem Solving

• Resolves situations where client needs are not being met
• Shares past experiences from different projects, organizations, and countries to help achieve quality results
• Ensures that thorough analysis includes current and relevant factors from different countries and contexts
• Sought out for guidance and experience in overcoming the most challenging situations
• Draws on long-term relationships with stakeholders to help plan for and achieve results

Working Together

• Addresses team members not contributing to required standards
• Commits to delivering timely and high quality work to assist in the team’s success
• Develops and maintains good internal and external peer and senior level relationships
• Helps teams understand common features to build rapport and overcome challenges

Communication and Knowledge Sharing

• Provides stakeholders with the level and quality of information required to achieve outcomes
• Encourages others to seek long-term solutions to address feedback opposed to focusing on immediate concerns or reactions
• Uses breath of multi-country and multi-client knowledge to equip clients and staff for more effective outcomes
• Designs and implements project and program knowledge and services

Innovation and Change

• Consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes
• Proposes new ways to improve the quality and relevance of products and services
• Includes the core benefits and reasons for change when developing comprehensive change roll out plans
• Influences and persuades decision makers by presenting business cases supporting the proposed changes

Immediate Reporting Relationships / Other Information:

• Supervisor: Vice President (Administration and Corporate Management)
• The following staff positions may be supervised by the incumbent:
  • Administrative Staff
  • National Staff
• Women are encouraged to apply.

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