Senior Project Officer - Asian Development Bank - Kyrgyzstan

Kyrgyz Resident Mission, Central and West Asia Department

Closing Date: 7 December 2012 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

To provide technical and operational support and input in processing and implementation of water supply and sanitation sector and energy sector projects, including undertaking sector reviews, preparing sector studies/assessments, and engaging in sector dialogue with the government and development partners in the Kyrgyz Republic.

Expected Outcomes

Project & TA preparation and Appraisal
- Engages in sector dialogue with senior government officials and key stakeholders of the energy sector entities, including from the private sector, concerning packaging and sequencing of sector reforms, addressing operational and financial inefficiencies in the energy supply chain and discussing financing/tariff related issues.

Project & TA Administration
- Supports the processing, implementation and administration of loans, technical assistance (TA) projects, and assists in portfolio management, sector work/activities, with focus on energy sector and sub-sectors of power, gas, mining, hydropower projects, alternate fuels and renewable technologies.
- Provides team leadership (where assigned as lead) by facilitating work planning, delivery and reviews with the team.
- Monitors portfolio progress and prepares project performance reports
- Prepares and updated annual forecasts of contract awards and disbursements, identifies factors responsible for shortfalls and expediting achievement of target levels where possible
- Identifies and analyzes issues related to project implementation and address them through interaction with executing agency, contractors, consultants, and project beneficiaries; prepares measures to address the project administration issues.
- Prepares internal procurement papers, review of procurement documents including draft technical designs and cost estimates, and papers for extension of loan closing dates, reallocation of loan proceeds changes in scope and implementation arrangements, and other project administration tasks.
- Assist in the preparation of Project Completion Reports and TA completion Reports as assigned.
- Supports or participates in Country Programming and Review Missions to monitor performance of energy sector projects, including preparation of the related pre- and post-mission documentation. Facilitates timely processing and approval of assistance pipeline (Loans, TAs and grants)
- Maintains effective liaison and working relationship with sector team of the Central and West Asia Department (CWRD), Government agencies, development partners, and other stakeholders to facilitate formulation, processing, administration and monitoring of ADB-financed loans and TAs in energy sector.
Sector Work
- Assists in conducting research, updating information on water supply and sanitation and energy, analyzing financial, institutional or economic uses, and preparing reports on the subjects.
- Assists in the preparation of sector assessments within the context of development aid effectiveness and national sector strategy to be utilized for programming purposes.
- Maintains up-to-date knowledge base of Government investment plans, organizational structure and policies relevant to water supply and sanitation and energy sectors
- Acts as the focal point for water supply and sanitation and energy and maintains close coordination with the relevant Government and HQ staff.
- Liaises with federal and provincial governments and ADB Headquarters to facilitate invitation and participation of government officials to ADB training and conferences in Kyrgyz Republic and abroad.
Other Operational Support
- Organizes, contributes, supports, and participates in meetings, conferences, seminars, and workshops, related to energy and infrastructure sectors.
- Organizes and conducts training workshops for EAs in areas relating to procurement and project administration/management.
- Produces reports, as required, on the tasks undertaken in relation to the above.
- Performs other duties that may be assigned as reflected in the incumbent’s workplan.

Educational Requirements:

Bachelor's degree in Engineering, preferably with Master's Degree or equivalent

Relevant Experience And Other Requirements:

Work Experience

At least 8 years work experience in related areas and at least 4 years of supervisory experience
Technical Knowledge
- Demonstrated ability to network, and prepare concise briefs.
- Sound knowledge of government institutions, administrative systems and procedures in the water supply and sanitation and energy sectors, especially in the latest reform efforts.
- Client focus and commitment to results
- Effective report writing and communication skills in English
- Proficiency in word processing, spread sheet analysis and information technology
- Proficiency in local language

People and leadership skills
- Able to guide Administrative Support (AS) staff to facilitate work planning, delivery and quality review.
- Able to liaise and work independently and effectively.
- Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills
- Applies updated advancements in own knowledge area to relevant tasks
- Applies knowledge and practical skills to independently perform some complex tasks
- Conveys the need to use updated project approaches
Client Orientation
- Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
- Proposes options to clients that may better meet their needs than current approaches
- Defines and delivers to agreed standards with clients
Achieving Results and Problem Solving
- Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
- Self-monitors achievement of results according to work plans
- Identifies different stakeholder needs and desired outcomes when planning for outcomes
- Independently solves problems and makes recommendations
Working Together
- Maintains collaborative relationships within the Department
- Works effectively with diverse colleagues in own and other Divisions and Departments
- Flexibly alters positions and adjusts previously stated points of view to support the group consensus
- Follows through on team priorities in the absence of a team leader
Communication and Knowledge Sharing
- Checks with audience’s level of understanding and awareness of required follow up actions
- Consistently seeks and addresses feedback on own performance
- Creates knowledge products endorsed for wider distribution
- Independently amends and clarifies messages and documents
Innovation and Change
- Actively supports work improvement and/or organizational change by work and deed
- Develops and adopts change plans to support Division initiatives on which one works
- Considers current and future client needs in proposing ideas
- Vocalizes early support for change
- Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

• Supervisor: Country Director and/or designated International Staff
• The following staff positions may be supervised by the incumbent:
  • Administrative Staff

Important Instructions

This vacancy is for a local staff position with local remuneration package. It is only open to nationals and residents of Kyrgyz Republic.

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