Operations Coordination Specialist - Asian Development Bank - Manila, Philippines

Operations Coordination Division, PSOD, Private Sector Operations Department

Closing Date: 14 November 2012 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

Contribute and support coordination of the Private Sector Operations Department’s (PSOD) engagements in strategy and country programming work for the assigned developing member countries (DMCs) and ensuring alignment with private sector development related policy. As PSOD’s country team member, act as conduit of information between country programming units of the Regional Departments and line personnel of PSOD. Assist identification of potential technical assistance (TA) to support private sector operations, including principal development objectives in alignment with the Long Term Strategic Framework (LTSF). Coordinate and support business development activities, including outreach to project sponsors on corporate strategic objectives and country strategies.Undertake strategic and direct support to PSOD’s Regional Management Team (RMT) in the coordination, planning and monitoring PSOD’s human resources and matters related to institutional coordination. Work with clear policies and specific objectives with regular supervision.

Expected Outcomes

a. Country Strategy and Programming
- Provide support and coordination for PSOD personnel in contributing to country strategy and programming, as well as various annual country programs-related exercises, with particular focus on private sector development
- Provide assistance to PSOD personnel in coordinating and collaborating on the development of Country Partnership Strategies (CPS)
- Contribute to the formulation and annual update of the CPS of developing member countries, ensuring that private sector development issues are properly addressed.
- Act as conduit of information between country programming units of the Regional Departments and line personnel of PSOD

b. Project Management
- Identify opportunities to provide technical assistance (TA) in supporting private sector operations, including support in realizing principal development objectives in alignment with the Long Term Strategic Framework (LTSF).
- Support the development and administration of TA projects as assigned, ensuring proper context and alignment with relevant CPS and compliance with private sector development objectives.
- Coordinate usage of TA funding available to PSOD
c. Institutional Coordination

• Identify/monitor PSOD’s institutional alignment and coordination concerns and requirements and make recommendations to PSOD RMT

- Contribute in the review of ADB-wide policy papers and prepare PSOD comments, and assist the Operations Coordination Division of PSOD (PSOC) in reviewing project related documents to ensure quality and consistency with ADB strategies and policies

• Perform other coordination related work as directly assigned by PSOD RMT.

d. Human Resource Coordination

• Support PSOD’s RMT in coordinating with BPMSD on the strategic and operational aspects of human resources.
• Monitor the PSOD’s staff resources against the department's level complement allocation; advise on actions needed to comply with the level complement allocation; review proposals for staff recruitment, and movement and ensure compliance with HR management guidelines.
• Draft the terms of reference for international and local staff positions
• Monitors HR processes such as confirmation of appointments, performance evaluations, external learning and learning and development.
• Serves as PSOD’s human resources focal point under the direct guidance of Deputy Director General, PSOD

e. Business Development
- Coordinate and support business development activities, including outreach to project sponsors on corporate strategic objectives and country strategies

• Coordinate PSOD's annual Institutional Investors Seminar

f. Staff supervision

• Provide leadership and support to reporting staff.
• Manage the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.

Ensure the on-going learning and development of reporting staff

Educational Requirements:

A University degree in business or public administration, preferably at post-graduate level or its equivalent

Relevant Experience And Other Requirements:

• Suitability to undertake the responsibilities mentioned above at the required level
• Knowledge about ADB’s private sector operations is an advantage
• Work experience in a similar multilateral development bank is preferred
• At least 4 years of relevant professional experience
• Excellent oral and written communication skills in English
• International experience working in development in several countries

Core Competencies:

Application of Technical Knowledge and Skills

• Regularly shares knowledge on new international best practice trends in comparator situations
• Proactively applies relevant international best practices to own work
• Convinces others to adopt international best practice by explaining the situational relevance and benefits

Client Orientation

• Helps colleagues work effectively with clients in different contexts and from diverse backgrounds and country situations
• Adapts own approach and style when interacting with clients, as opposed to requiring them to adapt
• Draws upon international best practice in exploring solutions with clients
• Confirms the clients’ understanding and agreement before progressing

Achieving Results and Problem Solving

• Draws on own and others’ multi-country experience to identify viable courses of action when conducting analyses
• Helps internal and external clients achieve quality results beyond presenting problems and precedent
• Highlights possible solutions for project issues based on relevant multi-country and/or multi-client experience
• Regularly contributes insights and experiences to colleagues in the Division to help them achieve quality results
• Overcomes unexpected difficulties and challenges to produce desired outcomes

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks the audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution based on lessons and multi-country experience
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

Supervisors:

• Director General and Deputy Director General for Institutional Coordination and Human Resource Coordination
• Director, PSOC for Country Strategy and Programming, Project Management, Business Development and Staff Supervision

The following staff positions may be supervised by the incumbent:

• Administrative Staff
• National Staff

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