Job ID: HQ00131
Location: Philippines
Closing Date: 29-Sep-2014
Salary: 15540.00 - 24860.00
PHP per Month
About IRRI
IRRI is a nonprofit independent research and training
organization and is a member of the CGIAR Consortium. IRRI’s research
is being done under the framework of the CGIAR Research Program on Rice, also
known as the Global Rice Science Partnership (GRiSP), which the Institute
leads.
Job Purpose
Maintains effective records management by ensuring all
accounting records are properly scanned, arranged and filed. Ensures all asset
acquisitions are promptly and accurately tagged, fully recorded and accounted
for.
This position is based at the IRRI Headquarters, Los Baños,
Laguna, Philippines and can only be filled by citizens and permanent
residents of the Philippines.
Roles and Responsibilities
- Processes
Finance documents such as Accounts Payable and journal vouchers ensuring
all are complete, properly stored and scanned for easy retrieval and
reference.
- Identifies
receipted assets required for tagging in accordance with Receipt report
and Institute policies and procedures.
- Using
barcode labels, tags newly acquired equipment for monitoring purposes and
property accountability. Ensures tagged items are taken up in the books
and accounted for in a timely manner.
- Transfers
property accountabilities of resigning staff to new users through updating
and recording in the Asset Management System. Validate that assets are
properly accounted for and clear resigning staff of any accountabilities.
- Conducts
inventory of IRRI properties at Staff Housing through physical count and
inspection. Transfers and establishes accountabilities of leaving and
arriving IRS and prepares reconciliation of the result of the inventory.
- Conducts
the physical inventory of Institute assets and ensures all discovered
assets are tagged and recorded accordingly.
- Coordinates
with Institute staff and Property Coordinators in monitoring and
reconciliation ofDivision's communal assets.
- Analyzes
transactions affecting inventoried Institute assets by tracing and
investigating reconciling items and ensures prompt recording of
adjustments.
- Assists
in the annual physical inventory of warehouse stocks by overseeing the
needs of the count team members within the assigned area for an orderly
and early completion of count.
- Assists
external and internal auditors by providing the required files for
vouching during the course of their audit.
- Conducts
physical inspection of disposed Institute Assets at the Property Disposal
area to ensure accuracy of assets being disposed.
- Assists
Officers and Assistant Manager during month-end and year-end closing
activities in the analysis of fixed assets and inventory accounts to meet
set deadlines by providing needed documents and preparing schedules.
- Perform
all other related duties that may be assigned from time to time by the
Assistant Manager and Manager.
Qualifications
- University
degree in Bachelor of Science in Business Administration major in
Accounting. CPA is an advantage;
- At
least two years experience in a multi-national or non-profit oriented firm
Skills Required
- Knowledge
in computerized accounting systems and flexibility to adapt to new
software applications;
- Effective
oral and written communications skills in English Knowledge
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