Principal Procurement Specialist

Reference #	ADB-HR-13-0363
Position Title:	Principal Procurement Specialist
Department	Operations Services and Financial Management Department
Division	Procurement Division 2
Location	Manila, Philippines
Recruitment Type	International
Date Posted	26 June 2013
Closing Date	10 July 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

Oversee and provide high-level assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement (goods, works, and consulting services) policies and procedures. Lead in the provision of substantive assistance, technical guidance and capacity building to ensure compliance with Asian Development Bank (ADB)’s procurement and consulting services policies and procedures, and lead in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects in support of ADB’s goal of reducing poverty. Work within a framework of broad policies, principles and goals, applying a high degree of freedom in the selection of work methods.

Expected Outcomes

Project Management Support

• Lead the design, processing, administration, and evaluation of complex loan and TA projects with emphasis on procurement and project administration.
• Work with multi-disciplinary teams such as COSO, Regional Departments, and developing member countries (DMCs) in developing, refining and monitoring country, sector and project performance indicators to promote project quality and improve portfolio performance.
• Chair Consultant Selection Committee meetings to shortlist consultants and evaluate their proposals.
• Oversee and negotiate TA contracts with consultants.
• Process and administer TA projects associated with procurement, project administration and country procurement systems.
• Provide technical guidance and advice for developing project processing and administration systems.

Procurement/Consulting Services Advice

• Provide specialist inputs on complex procurement actions and submissions.
• Provide technical guidance and advice as appropriate in accordance with ADB procurement policies and procedures.
• Assist in “trouble-shooting” and handling problematic procurement cases, particularly involving difficult representatives.

Policy/Procedure Setting and Improvement

• Formulate procurement policy and procedures, and project administration instructions.
• Coordinate the harmonization of procurement policy with other development agencies.
• Lead projects/assignments involving moderate to high levels of risk with many variables, requiring constant review of deliverables and process, and multi-discipline including those outside of own field of expertise.
• Perform work independently in own field of specialization, equipped with knowledge and experience of multiple disciplines.

Knowledge Sharing

• Create and develop knowledge products and provide tailored training to ADB and executing agency (EA) staff to develop skills in procurement, consulting services and project administration in accordance with ADB policies and guidelines.
• Deliver Business Opportunities Seminar (BOS).
• Widely recognized for demonstrated expertise and substantial achievements in one or more fields of specialization, and provides leadership in professional and operational matters
• Contributing new or innovative approaches to policy and operational issues.

Leadership and Staff Supervision

• Provide leadership and support to reporting staff.
• Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
• Ensure the on-going learning and development of reporting staff.
• Lead in supporting work planning and control over the quality of output for the division.
• Provide guidance to other Procurement Specialists.

Educational Requirements:

Master's Degree, or equivalent, accounting, in business administration, economics, finance, law, management, or related fields. University degree in accounting, business administration, economics, finance, law, management, or related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree

Relevant Experience And Other Requirements:

Work experience
- At least 12 years' relevant experience within the field at senior levels (e.g. leading teams)
- Experience in applying expertise in an international setting.

Technical knowledge

• Significant expertise within a specific area or breadth across multiple areas with in-depth knowledge within one area
• Credible expert in field of expertise with recognized ability to lead projects and to share relevant knowledge to benefit the broader ADB community

People and leadership skills
- Able to perform effectively as a team/unit lead, exercising supervision, coordination, and planning responsibilities over multi-disciplinary team/unit
- Able to mentor team members, providing guidance and advice on delivery of services
- Able to coach team members to develop their capabilities/potential
- Has potential for higher managerial responsibilities (for incumbents being considered for the Managerial career path) – able to think like a Director and demonstrate a high level of maturity
- Able to act as an effective OIC of the Division when required.

Core Competencies:

Application of Technical Knowledge and Skills

• Provides supervision to others in completing their technical tasks
• Called upon for advice and guidance based on expertise gained by working in different countries and organizations
• Contributes advanced knowledge and expertise to different parts of the Department

Client Orientation

• Proposes effective services and solutions to staff beyond presenting issues and past challenges
• Assists colleagues adapt to the cultural and business norms of diverse clients and country situations
• Gains respect for the breadth and depth of expertise demonstrated in effectively managing diverse clients and country situations
• Called upon to resolve client situations that may impact their long-term ADB relationship

Achieving Results and Problem Solving

• Resolves situations where client needs are not being met
• Shares past experiences from different projects, organizations, and countries to help achieve quality results
• Ensures that thorough analysis includes current and relevant factors from different countries and contexts
• Sought out for guidance and experience in overcoming the most challenging situations
• Draws on long-term relationships with stakeholders to help plan for and achieve results

Working Together

• Addresses team members not contributing to required standards
• Commits to delivering timely and high quality work to assist in the team’s success
• Develops and maintains good internal and external peer and senior level relationships
• Helps teams understand common features to build rapport and overcome challenges

Communication and Knowledge Sharing

• Provides stakeholders with the level and quality of information required to achieve outcomes
• Encourages others to seek long-term solutions to address feedback opposed to focusing on immediate concerns or reactions
• Uses breath of multi-country and multi-client knowledge to equip clients and staff for more effective outcomes
• Designs and implements project and program knowledge and services

Innovation and Change

• Consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes
• Proposes new ways to improve the quality and relevance of products and services
• Includes the core benefits and reasons for change when developing comprehensive change roll out plans
• Influences and persuades decision makers by presenting business cases supporting the proposed changes.

Immediate Reporting Relationships / Other Information:

• Supervisor: Director, OSP2
• The following staff positions may be supervised by the incumbent:
  • National Staff
  • Administrative Staff

Important Instructions

Women are encouraged to apply.

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