Associate Project Analyst

Reference #	ADB-HR-13-0364
Position Title:	Associate Project Analyst
Department	Central and West Asia Department
Division	Uzbekistan Resident Mission
Location	Tashkent, Uzbekistan
Recruitment Type	National and Administrative
Date Posted	28 June 2013
Closing Date	12 July 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

As part of the HQ-RM joint venture team within CWRD and under the guidance of project officers, collects, coordinates and consolidates information to achieve specific functional results, and provides analytical, statistical and administrative support to the portfolio management.

Expected Outcomes

Analytical Functions

• Assists in the preparation for and the implementation of activities relating to safeguards for projects under processing and implementation;
• Assists in the review of documents for consultant recruitment, including shortlists, evaluation of proposals and negotiated contracts;
• Assists in the management of consultant contracts, including monitoring of billings and account closures, as well as identifying and resolving contractual issues as necessary;
• Assists in the review of documents for procurement of goods and services, including civil works, and the preparation of comments/recommendations, including procurement papers; and
• Within the JV arrangements, coordinates activities with concerned sector divisions and departments in HQ.

Portfolio Management

• Assists project officers in reviews and analytical and monitoring activities relating to project implementation and administration, especially in relation to safeguards, and interacts with executing agencies (EAs), consultants, and technical teams under the JV arrangements to achieve goals in project implementation and portfolio management, including safeguards implementation;
• Assists in analyses of the country portfolio and preparation of background papers for quarterly country portfolio reviews with the executing agencies;
• Participates in missions as necessary and provides assistance in collecting data on safeguards, contract awards and disbursements, project accounts, and compliance with loan covenants;
• Familiarizes EAs with ADB’s loan procedures and assists as necessary in preparation of various reports;
• Compiles data on safeguards implementation, and contract awards and disbursements for ongoing projects, analyzes status, and acts on shortfalls with EAs together with relevant project officers;
• Monitors physical progress, safeguards implementation progress, expedites procurement/contract awards, and familiarizes EAs with ADB guidelines and procedures for the purpose;
• Monitors progress in terms of outputs and deliverables, following up submission of project reports and financial statements, among others;
• Maintains related project documents, records and files;
• Updates individual projects performance reports, and provides background analyses of “at risk” projects; and
• Provides background analyses regarding changes in project scope and implementation arrangements, reallocation of proceeds, extension of closing dates, and partial cancellations, among other things.

Educational Requirements:

Bachelor's degree

Relevant Experience And Other Requirements:

Work Experience

• At least 5 years of relevant experience

Technical Knowledge

• Demonstrates knowledge and understanding of ADB's operational processes and procedures.
• Good computer skills in word processing, spreadsheets, graphics software, and ADB's PPIS, LFIS and other software products.
• Good oral and written communication skills.
• Good interpersonal skills and ability to work with individuals from different cultural and national backgrounds.
• Ability to manage priorities and workload with general schedule of work, instructions, and standardized practices; and ability to work with minimum supervision.

People and Leadership Skills
- Able to provide guidance to other AS staff on assigned area of work
- Able to liaise and work effectively with government officials within own work location and with colleagues throughout ADB
- Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills
- Deals with routine queries and correspondence in accordance with procedures
- Proactively seeks relevant development opportunities and submits for approval
- Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation
- Adjusts style and approach to respect and serve different clients
- Conveys messages by asking questions and using different approaches
- Identifies when a client issue requires escalation
- Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving
- Proposes solutions to minimize delays and setbacks in completing work
- Reviews all task objectives and achieves core deliverables
- Uses time management and organizational skills to promptly complete work to the required standard
- Delivers beyond the stated task objectives

Working Together
- Consistently works effectively with individuals of different culture, nationality, gender, and age
- Consistently seeks assistance when requirements are unclear
- Provides timely updates on relevant information
- Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing
- Uses effective written and oral communication in preparing documents, presentations and interactions
- Inquires as how to follow up on feedback
- Locates relevant information to expedite workflow

Innovation and Change
- Adopts new policies, systems and processes in a timely fashion
- Shares ideas for how work can be completed more effectively

Immediate Reporting Relationships / Other Information:

Supervisors: Designated International Staff and senior National Staff

Important Instructions

This vacancy is for a local staff position with local remuneration package. It is only open to nationals and residents of Uzbekistan.

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