| Reference # | ADB-HR-13-0352 |
|---|---|
| Position Title: | Principal Procurement Specialist |
| Department | Operations Services and Financial Management Department |
| Division | Procurement Division 1 |
| Location | Manila, Philippines |
| Recruitment Type | International |
| Date Posted | 24 June 2013 |
| Closing Date | 8 July 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT) |
Job Purpose:
Support work planning and overall quality control of outputs for the division. Lead in the provision of substantive assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement and consulting services policies and procedures, and lead in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects in support of ADB’s goal of reducing poverty. Work within a framework of broad policies, principles and goals, applying a high degree of freedom in selection of work methods.
Expected Outcomes
a. Leadership
- Support work planning and control over the quality of output for the division.
- Provide guidance to other Procurement Specialists.
- Ensure proper coordination with other Departments on the implementation of ADB’s procurement procedures and guidelines.
- Act as the Secretary of the Procurement Committee (PC), as necessary.
- Support work planning and control over the quality of output for the division.
- Provide guidance to other Procurement Specialists.
- Ensure proper coordination with other Departments on the implementation of ADB’s procurement procedures and guidelines.
- Act as the Secretary of the Procurement Committee (PC), as necessary.
b. Procurement advice
- - Review prequalification/bidding documents, procurement evaluation reports, draft PC papers etc. and provides technical guidance and advice, as
- - Review prequalification/bidding documents, procurement evaluation reports, draft PC papers etc. and provides technical guidance and advice, as
appropriate, in accordance with ADB policies and procedures around procurement.
c. Project management support
- Participate in the design, processing, and administration of complex and high-priority loan and technical assistance (TA) projects in the context of procurement planning and assessment.
- Participate in the evaluation of complex projects and preparation of completion reports in the context of compliance with ADB’s procurement guidelines and procedures.
- Undertake country procurement assessments in coordination with Resident Missions (RMs) and possibly with other development agencies.
- Participate in the design, processing, and administration of complex and high-priority loan and technical assistance (TA) projects in the context of procurement planning and assessment.
- Participate in the evaluation of complex projects and preparation of completion reports in the context of compliance with ADB’s procurement guidelines and procedures.
- Undertake country procurement assessments in coordination with Resident Missions (RMs) and possibly with other development agencies.
d. Policy/procedure setting and improvement
- Lead the initiation, planning and implementation of projects aimed at modernizing policies and improving processes around procurement.
- Lead in the coordination with other development agencies for harmonization of policies around complex procurement issues.
- Lead the initiation, planning and implementation of projects aimed at modernizing policies and improving processes around procurement.
- Lead in the coordination with other development agencies for harmonization of policies around complex procurement issues.
e. Knowledge sharing
- Ensure quality of and lead in the delivery of tailored training to ADB and Executing Agency (EA) staff to develop skills in procurement and project administration in accordance with ADB policies and guidelines.
- Coordinate and deliver Business Opportunities Seminars (BOS).
- Lead initiatives for improvements in training delivery and knowledge sharing, including the provision of reference and learning materials to disseminate procurement policies and procedures.
- Ensure quality of and lead in the delivery of tailored training to ADB and Executing Agency (EA) staff to develop skills in procurement and project administration in accordance with ADB policies and guidelines.
- Coordinate and deliver Business Opportunities Seminars (BOS).
- Lead initiatives for improvements in training delivery and knowledge sharing, including the provision of reference and learning materials to disseminate procurement policies and procedures.
f. Staff supervision
- Create and lead multidisciplinary teams and ensure the overall quality of its work.
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
- Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
- Create and lead multidisciplinary teams and ensure the overall quality of its work.
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
- Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
Educational Requirements:
Master's Degree, or equivalent, in Business Administration, Economics, Engineering, or other related fields. University degree in Business Administration, Economics, Engineering, or other related fields combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.
Relevant Experience And Other Requirements:
- Suitability to undertake the responsibilities mentioned above at the required level.
- At least 12 years of relevant professional experience in procurement, project management, or other related area.
- Excellent oral and written communication skills in English.
- International experience working in several countries.
- Familiarity with ADB’s current procurement and consulting services guidelines, PAIs and the Anti-corruption policy.
- Excellent communication, leadership, analytical and interpersonal skills.
- Proven integrity and reliability.
- Strong analytical conceptual and interpersonal skills, including the ability to chair meetings, negotiate on behalf of ADB and give presentations to senior government officials and consultants.
- At least 12 years of relevant professional experience in procurement, project management, or other related area.
- Excellent oral and written communication skills in English.
- International experience working in several countries.
- Familiarity with ADB’s current procurement and consulting services guidelines, PAIs and the Anti-corruption policy.
- Excellent communication, leadership, analytical and interpersonal skills.
- Proven integrity and reliability.
- Strong analytical conceptual and interpersonal skills, including the ability to chair meetings, negotiate on behalf of ADB and give presentations to senior government officials and consultants.
Core Competencies:
Application of Technical Knowledge and Skills
- Provides supervision to others in completing their technical tasks
- Called upon for advice and guidance based on expertise gained by working in different countries and organizations
- Contributes advanced knowledge and expertise to different parts of the Department
Client Orientation
- Proposes effective services and solutions to staff beyond presenting issues and past challenges
- Assists colleagues adapt to the cultural and business norms of diverse clients and country situations
- Gains respect for the breadth and depth of expertise demonstrated in effectively managing diverse clients and country situations
- Called upon to resolve client situations that may impact their long-term ADB relationship
Achieving Results and Problem Solving
- Resolves situations where client needs are not being met
- Shares past experiences from different projects, organizations, and countries to help achieve quality results
- Ensures that thorough analysis includes current and relevant factors from different countries and contexts
- Sought out for guidance and experience in overcoming the most challenging situations
- Draws on long-term relationships with stakeholders to help plan for and achieve results
Working Together
- Addresses team members not contributing to required standards
- Commits to delivering timely and high quality work to assist in the team’s success
- Develops and maintains good internal and external peer and senior level relationships
- Helps teams understand common features to build rapport and overcome challenges
Communication and Knowledge Sharing
- Provides stakeholders with the level and quality of information required to achieve outcomes
- Encourages others to seek long-term solutions to address feedback opposed to focusing on immediate concerns or reactions
- Uses breadth of multi-country and multi-client knowledge to equip clients and staff for more effective outcomes
- Designs and implements project and program knowledge and services
Innovation and Change
- Consistently seeks more effective and practical ways for the Departmental delivery of services, products, and processes
- Proposes new ways to improve the quality and relevance of products and services
- Includes the core benefits and reasons for change when developing comprehensive change roll out plans
- Influences and persuades decision makers by presenting business cases supporting the proposed changes
Immediate Reporting Relationships / Other Information:
- Supervisor: Director, OSP1
- The following staff positions may be supervised by the incumbent:
- Administrative Staff
- National Staff
Important Instructions
Women are encouraged to apply.
Click here for further details and application
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