Finance Officer - Middle East - Mercy Corps

Tracking Code: 218511-927

Job Location:  Amman, Jordan

Position Type: Full-Time/Regular

Job Description

PROGRAM/DEPARTMENT SUMMARY:
The Mercy Corps Finance Department is responsible for all financial functions, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance and ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
                               
GENERAL POSITION SUMMARY:
Working in the Finance Department under the direction of the Finance Manager, the Finance Officer will assist in the processing and recording of payment transactions in a timely and accurate manner.

ESSENTIAL JOB FUNCTIONS:

Primary Finance Functions

• Maintain custody of the office cash fund and make daily payments of approved transactions.
• Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented.
• Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment.
• Perform daily cash count with the Finance Manager.
• Record payment vouchers daily in the cash sub journal.
• Maintain the not cleared cash advance file and prepare past due advance report for the Finance Manager.
• Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
• Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented.
• Record payment vouchers daily in the bank sub journal.
• Prepare photocopies of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance.
• File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded.
• Perform daily accounting and finance functions including the timely recording of transactions and cash management.
• Ensure effective, transparent use of financial resources in compliance with Mercy Corps and donor policies and procedures.
• Monitor country cash flow requirements.
• Prepare month end closing including general ledger files, account reconciliations.
• Conduct financial review on all contracts and commitments.
• Participate in tendering process for program activities.
• Provide financial input.

Personal and Team Functions

• Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
• Train and supervise local staff. 
• Other duties as assigned.

Organizational Learning:
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve - we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries:
Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.


SUPERVISORY RESPONSIBILITY: None

ACCOUNTABILITY
REPORTS DIRECTLY TO: Finance Manager
WORKS DIRECTLY WITH:  Operations Managers, Program Managers and HR & Admin Manager

KNOWLEDGE AND EXPERIENCE:

• At least 2 years of bookkeeping, banking or cashiering experience.  
• A degree in accounting or a relevant business field is desirable. 
• Strong computer skills in MS Office programs, particularly Excel. 
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail.
• Excellent oral and written English skills.

SUCCESS FACTORS:
A successful candidate will have a clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.

LIVING CONDITIONS:
The position is based at a location in the Middle East to be determined and is an unaccompanied position.  Housing is group or temporary in nature. Staff will have access to good medical services. This position requires (20% of time) of travel by vehicle to field offices and partner agencies in some less secure environments.

Mercy Corps Team members represent the agency both during and outside of work hours when deployed in a field posting or on a visit/TDY to a field posting. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

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