Office of the Director General, BPMSD, Budget, Personnel, and Management Systems Department
Closing Date: 10 April 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
Lead the planning, implementation and supervision of the Human Resource Information Service Unit’s (BPIS) vision, goals, strategies and work plan. Oversee the quality of work and ensure the achievement of objectives of the unit. Direct BPIS’ efforts in assisting clients on HR matters and provide standardized HR services as well as HR information and analytics. Lead and provide guidance on day-to-day operational issues and compliance with ADB policies.Expected Outcomes
a. Leadership and Strategic Management- Establish and cascade the unit’s vision, goals, development strategies and key result areas (KRAs) in support of ADB’s goals, departmental goals and in compliance with ADB policies.
- Lead the planning, implementation and supervision of work plans as well as monitor the quality of output and the achievement of long term goals and annual objectives for the unit.
- Provide leadership in HR Information, HR Analytics and HR Systems by contributing new or innovative approaches to HR operations to attain the optimal efficiency and customer satisfaction, and providing feedback to the Business Partner Division (BPHR) as well as Policies and Programs Division (BPPP).
- Ensure effective day-to-day operations of the unit in terms of planning, policy and procedures adherence, quality control, budget and human resources management.
- Facilitate effective internal communications and fostering a workplace environment conducive to achieve high staff morale and motivation.
b. Human Resource Information and Services
- Oversee the HR information management and provide HR information and analysis to various stake holders including Board and Management.
- Oversee the design, development and the administration of the HR Systems.
- Oversee the standardized HR operations, administrations of compensation and benefit matters, including Staff Retirement Plan, insurance programs, health services, and others.
- Provide advice and guidance to Management, senior staff and individual staff on operational matters related to HR, compensation and benefit.
c. Staff Supervision
- Create and lead multidisciplinary teams and ensure the overall quality of its work.
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
- Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
- Manage budget and resource allocation for the unit.
Educational Requirements:
Master's Degree, or equivalent, in Human Resources, Organizational Development, Industrial Psychology, Business Management, Finance, Economics or related fields. University degree in one of the above fields combined with specialized professional experience may be considered in lieu of a Master’s degree.Relevant Experience And Other Requirements:
- Suitability to undertake the responsibilities mentioned above at the required level- At least 15 years of relevant professional experience and effective management of HR, preferably including business process management, systems design, development and administration, ideally development finance organizational experience;
- Understanding of international operational policies and programs, and extensive exposure to its operations are highly desirable;
- Ideally having operated at a supervisory level within HR Service Center, which is in charge of HR business processing; possesses practical hands on experience in streamlining business process as well as HR system design and development; and equipped with profound knowledge of HR data and analytics.
- Highly skilled and experienced professional with a good working knowledge of an IFI's HR management policies, programs and procedures;
- Ability to liaise with all levels of management, the Board and governments concerning HR issues;
- Proven management and leadership qualities
- Excellent interpersonal skills to lead and manage a team of highly qualified professional staff, national officers and administrative staff; and an appreciation of issues in a multicultural environment including gender issues and challenges
- Excellent oral and written communication skills in English
- International experience working in several countries
Core Competencies:
Application of Technical Knowledge and Skills- Develops and shares new theories and applications
- Develops other specialists in ADB and client organizations as a subject matter expert
- Convinces sophisticated clients to follow ADB's technical advice
- Focuses on creating depth in area of technical expertise within ADB
- Leads complex client negotiations to achieve mutually agreeable outcomes
- Guides others on how to effectively involve diverse groups of stakeholders and clients in strategic planning
- Ensures consistent client satisfaction, particularly in highly sensitive and complex situations
- Proactively manages relationships with decision makers and opinion leaders that contributes to achieving ADB's goals
- Conducts complex analyses and reviews to achieve planned results
- Integrates projects and programs contributing to sector, country, and regional results
- Identifies and plans for future issues in programs and initiatives
- Designs operational processes, resources, and systems, to deliver higher quality results at lower cost
- Manages for results by planning staff resources, implementing, monitoring, and reporting outcomes
- Leads the achievement of interdepartmental or multi-client project goals
- Builds sustainable and productive long-term relationships with strategic partners at Ministerial, Central Agency and Sector level while appreciating differing objectives and concerns
- Actively manages potential team conflict situations before they arise
- Builds a safe environment within teams where staff and clients feel comfortable to openly share differing views and opinions
- Diligently seeks and acts on feedback from internal and external stakeholders
- Consistently provides the appropriate level and amount of communication to internal and external stakeholders
- Develops approaches for information access and the dissemination of relevant knowledge solutions
- Stimulates the formation of novel and useful knowledge products and services
- Acts as a change sponsor to win the support of those who are resistant to Strategy 2020 or organizational changes
- Persuasively communicates the reasons for organization change, addressing concerns and encouraging thinking beyond possible immediate personal inconveniences
- Anticipates the need for changes in policies and procedures to increase the effectiveness of ADB's assistance
- Drives the development of a continuous improvement and openness to change culture throughout ADB
- Ensures consistent and transparent application of staff policies in all situations, even when challenged by stakeholders
- Proactively manages the performance of all staff by delivering meaningful feedback about strengths, development areas, and performance issues at all opportunities
- Prioritizes staff management by building an open and supportive environment where all staff are focused on results, even in difficult situations
- Motivates staff to collaboratively achieve Departmental results and collectively share achievements
- Considers team strengths, development priorities, and unit’s accountabilities, when distributing tasks and accountabilities
- Aligns words with actions
- Seeks opportunities to gain support and buy-in from internal and external stakeholders for ADB's vision, mission and strategy
- Motivates others who are unclear or not aligned with the priorities of Strategy 2020 by explaining the rationale and big picture supporting objectives
- Sought out to assist in aligning Departmental and organizational strategies and work plans with the needs of Strategy 2020
- Consistently involves current and potential stakeholders in designing and managing organizational changes needed to achieve ADB's strategic objectives
- Consistently assumes responsibility for Unit’s or Departmental actions by explaining successes, failures, and proposing remedial actions
- Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others
- Share accountability to improve the Division or Departmental performance and effectiveness
- Quickly manages and resolves situations when accountabilities are not met
- Expresses views and behaves that enforces ADB values and inspires others to follow
- Establishes an environment that encourages open communication and responsible information sharing
- Delivers on commitments, obligations, and promises
- Avoids abuse of power or authority in any circumstance
- Consistently applies and upholds ADB rules and code of conduct
- Takes prompt and consistent action to address unprofessional, improper, or unethical behavior, including possible misconduct and violations to ADB's anticorruption policy
- Acts promptly to address any situations of perceived, potential, or actual conflicts of interest
- Maintains confidentiality of information in accordance with ADB rules
Immediate Reporting Relationships / Other Information:
- Supervisor: Director General and/or Deputy Director General, Budget, Personnel, and Management Systems Department (BPMSD)- The following staff positions may be supervised by the incumbent:
- Administrative Staff
- National Staff
- International Staff
Social Plugin