Senior Assistant (Administrative Finance) - SU7 (For Nepalese Nationals Only) - NEX PROJECT– UNDP – Kathmandu, Nepal

Location: Kathmandu with some travel to the field., NEPAL

Application Deadline: 28-Feb-13

Additional Category: Democratic Governance

Type of Contract: Other

Post Level: Other

Languages Required: English 

Starting Date: (date when the selected candidate is expected to start)   01-Jun-2013

Duration of Initial Contract: Initially for one year with possibility of extension

Background

The Comprehensive Peace Agreement (CPA), and the interim Constitution 2007  laid out an agenda for change, including a commitment to carry out a progressive restructuring of the State to address problems related to centralization and discrimination.   The United Nations Development Programme (UNDP) in Nepal has a mission to provide substantial contribution to accelerating the achievement of the national Millennium Development Goals through capacity building and policy advice in the areas of poverty reduction, good governance, environmental sustainability, gender equality and human rights.  Within the framework of this overall assistance, UNDP is planning to provide  assistance to the Government of  Nepal in developing the institutional framework and capacities, needed for public sector reform in the context of the re-structuring process of the country. The Project to “Prepare the Public Administration for State Reform” is a catalytic initiative to support the transformational change that Nepal has embarked upon. The project will embark on reform agenda that focuses on ensuring quality services and opportunities to the excluded and disadvantaged group of people in the context of state restructuring.  The overall objective of the present project is to assist the Nepal government key institutions (Ministry of General Administration, Public Service Commission and other related ministries/departments) for strengthening their existing system and getting  prepared  to deal with federalizing the administration in the context of the state re-structuring. The project also seeks to develop the capacities of the key institutions to deliver efficient services to the Nepali people, facilitate interactions/dialogue within executive and legislative bodies on administrative restructuring issues, and promote development through empowering the civil society for better understanding on various issues around state restructuring and federalization process. The project will also contribute in writing of a series of framework laws, rules and regulations based on the constitution, will help for the federalization process of the administration backed by strong strategic document with an action plan. The Project support to carry out various interactions between the civil service and political decision makers on options of administrative reform will foster dialogue and debate on public administration and civil service which will bring development to the people and ensure that the expression of the political structure through the public service is as inclusive and representative as possible.  UNDP will work over the next 2 years in close collaboration with the relevant Nepali government and non-government institutions within the context of broader international support to strengthen state restructuring and federalization process in Nepal.

Duties and Responsibilities

Under the direct supervision of the National Project Manager, the incumbent is responsible for:  Payments of all project expenses and maintaining records on financial accounts, personnel, procurement and inventory Timely and duly preparation of procurement plans for the project and monitoring of it Implementation and create requisitions in Atlas; Execute financial management in accordance to UNDP NIM manual; Assisting Project Manager for preparing work plan, expenditure reporting, donor reporting and other financial reporting Assisting administrative work and provide logistic support for smooth implementation of programme Assisting in arranging Project Executive Board, Procurement and Recruitments Providing logistic support to conduct the training, workshop and seminars Assisting in annual audit exercise Ensure availability, efficient deployment and regular maintenance of project equipment, including vehicle (s), computers, and other equipment for operational purposes. Handle petty cash and reimbursement of petty cash bills Perform any other duty assigned by programme management

Competencies

Corporate Competencies: Demonstrates integrity   Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability Treats all people fairly without favoritism Knowledge Management and Learning: Promotes a knowledge sharing and learning culture in the office Oral and written communication skills  Personal competencies: Excellent interpersonal skills Focuses on impact and results and responds positively to feedback Consistently approaches work with energy and a positive, constructive attitude Builds strong relationships with clients and external actors, at the senior levels Remains calm, in control and good humored even under pressure Demonstrates openness to change and ability to manage complexities

Required Skills and Experience

Education:  Bachelor’s Degree in management or other related subject. Experience: At least 5 years of hands-on experience in finance and administration in donor funded project or other related organizations Should possess a good financial accounting and reporting as well as exposure in administration of Programme. Must have excellent skills in computers (Windows, Word, Excel, and Power Point); should be able to operate financial packages independently. Language Requirements: Fluency in written and spoken Nepali and English is required.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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