Reference: PME/ME/SA
Department: Program
Contract: Fixed term
Duration 6 months
City: Middle East
Starting date: ASAP
Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. In 2010, ACTED had a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.
For more information, please visit our website at www.acted.org
Country profile
In response to the emergency situation in Middle East, ACTED recruits,Position profile
Under the authority of the Country Director, the Program Manager is responsible for the implementation and management of a specific project in coordination with the ACTED country strategy.1. Overseeing ACTED’s emergency operations
- Ensure rapid and timely implementation of emergency activities
- Adapt activities to prevailing needs and constraints to ensure maximum relevance and impact;
- Supervise Programme and Project Managers of the area of intervention in project implementation in line with the global intervention strategy;
- Closely supervise, monitor and advise Implementing Partners on project implementation
- Ensure adequate narrative and financial reporting by implementing partners
- Prepare and follow country programme work plans for the areas of intervention
- Develop an intervention policy with the Country Director
- Regularly review – in consultation with HQ and the country director, ACTED’s level of operations in line with Humanitarian principles
2. Staff and Security
- Guide/Direct staff in the area of intervention
- Review/Draft standard ACTED Security and evacuation guidelines for the country to ensure relevance to the context
- Ensure a positive working environment and good team dynamics (solve out potential conflicts);
- Follow recruitment procedures: plan recruitment needs in advance; draft ToRs for open vacancies;
- In the absence of a Security Officer for the country of intervention, monitor the local security situation and inform the Country Coordinator of developments through formal and informal contacts (as per the security guidelines);
- Ensure that security procedures are respected by the whole staff in the area of intervention
3. External Coordination and relations
- Participate in all relevant coordination/cluster forums to ensure that activities are allocated to ACTED in IDP camps.
- Communicate ACTED’s intervention policy as per recommendations of the Country Director.
- Liaise with local and national authorities to ensure that necessary clearances, authorizations are obtained and local reporting obligations are met.
- Ensure good image of ACTED in general and in particular during donor visits
- Support CD and Reporting Officer for Reporting and fundraising
4. Internal Reporting
- Participate in WAM and FLAT meetings
- Draft a monthly report to CD
- Provide indicator follow up and other information as per AMEU request.
5. Finance, Logistics, Administration Team (FLAT)
- Set up of ACTED compliant FLAT processes.
- Ensure procurement is made according to logistics procedures.
- Set up of Finance Department.
- Rapid recruitment of FLAT and field teams.
Ensure that internal monthly reporting (financial, logistic and administrative/HR) is done accurately and submitted in a timely manner
Qualifications
At least 2 years of field experience in program management and coordination;- Familiarity with the aid system, and ability to understand donor and governmental requirements;
- Excellent communication and drafting skills;
- Able to coordinate and manage staff and project activities;
- Proven ability to work creatively and independently both in the field and in the office;
- Being a strong team player and adept at creating a strong team spirit;
- Ability to organize and plan effectively;
- Ability to work with culturally diverse groups of people;
- Ability to travel and work in difficult conditions and under pressure;
- Knowledge of local language and/or regional experience an asset
Conditions
- Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus- Additional monthly living allowance
- Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
- Transportation costs covered, including additional return ticket + luggage allowance
- Provision of medical, life, and repatriation insurance + retirement package
Submission of applications
Please send, in English, your cover letter, CV, and three references to jobs@acted.orgRef : PME/ME/SA
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