Associate Financial Control Officer - ADB - Sri Lanka

Sri Lanka Resident Mission, South Asia Department

Closing Date: 21 January 2013 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

 

Job Purpose:

To provide technical support to loan disbursement and project implementation functions of the Sri Lanka Resident Mission. Work assignments are well defined and work is performed under the supervision of a Specialist or Senior Officer.

Expected Outcomes

Under the guidance of a senior staff, contributes independently to the work unit by completing a variety of tasks assigned, covering all or a combination of the following functions:
Loan Disbursement
Provides support to Executing Agencies (EAs) in following ADB's disbursement and imprest fund policies and procedures; reviews and process withdrawal applications in compliance with guidelines, takeover next phase of delegation to establish a fully fledged Disbursement Unit and ensures all other (non-delegated) withdrawal applications (WAs) are pre-screened adequate; undertakes statement of expenditures checks in accordance with ADB procedures, and reports the findings to Controller's Department; and provides assistance in closing of loan accounts and after the loan closing date.
Project Implementation
Contributes to project administration by actively following with EAs contract awards/disbursement performances of all public sector loans on a monthly basis; monitors achievements against projections; coordinates with Operations Officers to produce monthly, quarterly, and annual reports on public sector portfolio performance; coordinates and actively participates in the regular Portfolio Review Meetings with EAs and government, and with the ADB Headquarters; coordinates with Operations Officers to develop the Loan Financial Information System projections for contract awards and disbursements; assists in preparing country portfolio review mission and portfolio performance review mission documents; and follows up with the Office of General Auditor regarding timely submission of audited reports to ADB.
Imprest Accounts
In a support role, ensures smooth operations of ADB-funded Imprest Accounts (IA) by ensuring opening of IAs in accordance with procedures, monitoring withdrawals or eligible expenses only, assisting EAs in reconciling their IAs and liaising with HQ in order to reconcile EA/ADB records. Follows up with EAs to improve the IA utilization rate of slow moving IAs.
Disbursement and Audited Accounts
Provides support to EAs and the relevant audit institutions on the interpretation of ADB's disbursement policies, procedures by field visits and by organizing and conducting workshops and seminars.
Follows up with EAs to ensure timely submission of audited financial statements; reviews them in respect of projects being administered by the Resident Mission to ensure compliance with loan covenants.
Others
Handles all loan disbursement-related correspondence, follows up with EAs to resolve disbursement-related issues including those raised from HQ.
Other duties that may be assigned as reflected in the incumbent’s workplan.

Educational Requirements:

Bachelor's degree or professional qualification equivalent in business administration, accounting or commerce, preferably with advanced training. Preferably a professional accountant (ACA, ACMA or CPA) or advanced degree in business administration.

Relevant Experience And Other Requirements:

Work experience
- At least 6 years experience in financial accounting and knowledge of public sector accounting systems/procedures
Technical knowledge
- Thorough knowledge of ADB's implementation and disbursement policies.
- Complete familiarity with accepted best practices of procurement and disbursement processes
People and leadership skills
- Able to guide Administrative Support (AS) staff to facilitate work planning, delivery and quality review
- Able to liaise and work effectively with government officials within own work location
- Able to work collaboratively with teams as a constructive team member.

Core Competencies:

Application of Technical Knowledge and Skills

• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation

• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

Supervisor: Designated International Staff and senior National Staff

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