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Working in 50 developing countries across Asia, Africa and the
Americas, Plan aims to reach as many children as possible, particularly
those who are excluded or marginalized with high quality programs that
deliver long lasting benefits by increasing its income, working in
partnership with others and operating effectively.
Plan has been working in Pakistan since 1997, using Plan’s Child
Centred Community Development Approach with a focus on rights-based
work, the current programs focus on Girls Education, ECCD, Mother &
Child Health, Disaster Risk Reduction and Advocacy Child Rights.
One of Plan’s global strategic priorities is to grow and diversify its
sources of income.In the Asia region, Plan believes, it can grow its
income to USD100 million of grant expenditure by 2015 from its current
position of approximately USD 60 million. The Business Development
Specialist is needed to support the achievement of Country targets and
learning regarding the funding portfolio, while assisting the Country
Office to develop a strong professional image among Plan donors so that
additional grant funding is acquired to grow and support Plan’s
programmes in Pakistan. This will be achieved through:
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Actively seeking and maximizing opportunities for additional funding from a variety of sources;
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Strengthening the capacity of the in-country Grants and Programme
Teams to acquire and implement increased sustainable grant funding.
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Enhance Country profile through strong and active networking with donors/stakeholders.
Dimensions of Role:
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In line with the regional target of USD 100 million of grant
expenditure by 2015, the target for Pakistan is currently USD 55.5
million between 2013 - 2015.
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Provide capacity building to the Grant and Programme teams.
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Expand donor portfolio development in Pakistan with institutional and corporate donors.
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Proactively work with National Organization (NO) counterparts to identify and develop appropriate grant opportunities.
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Oversight and coordination of the development, writing and packaging
of grant proposals for eventual submission through grants department).
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Act as an interface between the in country Programme and Grants departments.
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Oversee and coordinate the development, writing and packaging of grant proposals from concept through to award.
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Exploit innovative models for growth
Typical Responsibilities - End Results of Position:
1. Plan Pakistan has a portfolio of suitably large long term
grants and pipeline of future funding opportunities to maintain agreed
future grant expenditure targets
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Ensuring that at least 70% of grants proposals that are submitted are successful.
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Developing strategic partnerships.
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Development of systematic excellent working relationship with donor representatives and NO counterparts in Pakistan.
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Packaging grant proposals to suit the requirements of different
donors, including working with the Communications team to develop
separate marketing collateral aimed at different audiences (NOs,
Institutional donors, Corporate etc);
2. Plan Pakistan has expanded its capacity so that it is able
to further develop strategy and pursue funding opportunities
successfully
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Researching where potential opportunities for grants funding can be found;
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Produce and regularly update a comprehensive mapping of all donor opportunities (by sector and geography) in Pakistan;
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Packaging grant proposals to suit the requirements of different donors;
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Building successful, proactive relationships which align donors priorities with programme needs;
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Ensuring successful on-going donor relationship management and ‘ownership’ of relations with donor representatives locally;
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Understanding which sources and types of funding are / are not appropriate to CO needs;
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Developing strategic partnerships;
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Understandinghow to effectively represent the organization;
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Develop and run systems in-house for the process of exploring,
analyzing and accessing funding opportunities. This might include:
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Setting up pipelines for project development;
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Developing a knowledge bank of donor requirements and systems by donor;
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Setting up a roster of suitable resources/consultants for proposal development should that capacity not exist internally
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Ensuring there is regular and effective liaison with all key internal
stakeholders (eg, Programme, Finance, People and Culture, and Grants
Teams) to ensure there is a joined-up approach to the acquisition of
grants).
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Preparation and maintenance of up-to-date information database on
proposals/concept notes, and submissions for the Country Management Team
(CMT) and for the grants team for their use in different periodic
reports for regional and other offices.
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Ensuring grant submission achieves 100% of applicable full cost recovery.
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Identifying the systemic and structural issues that may impede grants
growth in Pakistan and identifying and implementing mechanisms to
overcome them.
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Establishing and tracking indicators for improved accountability for grants growth.
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Developing a comprehensive tracking, evaluation, monitoring and reporting framework for external grants.
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Engaging with donors and representing the organization in a
professional manner which reflects positively on Plan as an
organization;
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How to match the Country Strategic Plan with donor opportunities. The
post holder will need to be creative in seeing opportunities to present
to CMT that they could use to ensure implementation of their CSP and in
line with the principle of programme-led growth.
Dealing with Problems:
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Engaging with donors and representing the organisation in a
professional manner which reflects positively on Plan as an
organisation;
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Facilitating donor meetings as part of a capacity building exercise.
The post holder will have to judge how best to handle the conflicting
priorities of maximizing funding opportunities with staff capacity
development. Such priorities should be agreed with the Country Director.
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How to advise a team over whom the postholder has no management
leverage. The postholder will have to exercise excellent advisory skills
in ensuring a positive outcome to his/her observations.
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How to match the Country Strategic Plan with donor opportunities. The
postholder will need to be creative in seeing opportunities to present
to CMT that they can use to ensure implementation of their CSP in line
with the principle of program led growth.
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Ability to understand and assimilate the complexity of Plan’s grants
business development and systems and procedures, organisational
structures and decision-making processes;
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Capable of working with the Program Team, Finance Department and People & Culture;
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Flexibility to support Program Units for resource mobilizations if necessary.
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Understanding of programmatic requirements from a variety of donors.
Communications and Working Relationships:
INTERNAL
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Excellent working relationships will need to be built with the Country
Office programme team, grants team, National Organization counterparts,
the Country Director and Country Management Teams. The post holder will
also be required to work closely with finance team.
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Regularly inform and advise Plan Pakistan’s grants and management
teams of strategic funding information and trends to ensure Plan has
necessary information to secure funding.
EXTERNAL
Some of the larger donors who have supported Plan Pakistan programmes
include DFID, EU, OFDA, Unicef, UNOCHA, WFP, FAO, AusAID, and SIDA. In
recent months efforts have been made to secure funds from CIDA, ECHO,
ADB and World Bank as well. Some of the proposals are still in the
pipeline. Plan Pakistan is also part of framework agreement with SNO,
NLNO and UKNO. The post holder will make all possible efforts to
maintain strong relationship with existing/recent donors and also ensure
that the Plan Pakistan is able to secure funds from donor who have not
yet contributed or contributed on a limited scale to Plan programmes;
Knowledge, Skills, Behaviours, and Experience Required to Achieve Role’s Objectives:
Qualification and Experience
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Development professional preferably with a Masters degree or
equivalent in a relevant area and experience in grants management,
fundraising, alliances and partnerships.
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Demonstrable, progressive work experience in this or related discipline with a recognized institution.
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Proven experience of preparing successful project concepts and grant proposals.
Knowledge
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Knowledge of the various donors interests, priorities and requirements;
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Knowledge from experience on the systems needed to ensure donor compliance at proposal and implementation stage
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A knowledge of result based management and the development of impact indicators
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Knowledge about Pakistan culture as well as the funding environment
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Excellent Knowledge of all key components of a standard proposal package (including log frames and budgets)
Skills
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Excellent English oral and written communication skills
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Advanced negotiating skills
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Conceptual and analytical skills
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Proven strategic relationship management skills
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Proven track record of skilful management of donor relations
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Facilitation skills to take a team through full proposal development life cycle
Behaviours
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Ability to maintain strategic vision and link with everyday work
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Clear and effective communication that builds relationships in order to influence others
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Proactive, demonstrates record of creativity and entrepreneurship
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Accountability and responsibility for own performance
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Promotes team work and cooperation
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Demonstrate high degree of professionalism and integrity
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Confident in taking initiative and exploring new opportunities
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Assertiveness and shows cultural sensitivity
Physical Environment and Demands:
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Based in Pakistan Country Office with field travel whenever necessary,
extensive visit to donor representatives and limited international
travel to meet with donors/NOs.
Location: Islamabad
Type of Role: 3 or 5 year fixed term contract dependent on visa
Reports to: Country Director
Salary: Grade E,US$42,000 to $52,000 per
annum depending on experience plus full expat benefits.This is an
accompanied position and a full relocation package will be available.
Closing Date: Wednesday 2nd January 2013
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