Japanese Representative Office, Strategy and Policy Department
Closing Date: 19 November 2012 , 5:00 p.m. (1700 Manila Time, 0900 GMT)
Job Purpose:
Lead the planning, implementation and supervision of the Japanese Representative Office’s (JRO’s) vision, goals, strategies and work plan in support of overall ADB goals and ensure that the efficiency, relevance and impact of ADB operations is maximized. Oversee the quality of work, ensure the achievement of objectives of the Office and continuously keep Management informed of emerging developments, opportunities and challenges. Build, strengthen and maintain relationships with Japan’s national top-tier media to raise their awareness about ADB and its operation and identify media opportunities for ADB Management and senior staff. Establish contacts and build working relationships with target audiences (e.g., non-government organizations or NGOs and opinion leaders) in Japan. Anticipate departmental resource requirements and efficiently allocate budget and resources.Expected Outcomes
a. Leadership and Strategic Management- Establish and cascade the office’s vision, goals, development strategies and key result areas (KRAs) in support of ADB’s goals and in compliance with ADB policies.
- Lead the planning, implementation and supervision of the office’s work plans and monitor the quality of outputs, achievement of long term goals, and annual objectives.
- Strengthen ADB representation in <?xml:namespace prefix = st2 ns = "urn:schemas:contacts" />Japan and contribute to raising ADB’s reputation as a professional and accountable development institution.
- Ensure the implementation and mainstreaming of special initiatives identified to support ADB operations.
- Work within a broad concept and framework and contribute to the setting of direction and strategy.
- Use a high level of negotiating and political skills to work effectively with a range of stakeholders.
b. External Relations
- Lead in building of productive and trusted relationships with target top-tier national media through proactive and consistent engagement and proactive outreach to them involving ADB Management and senior staff.
- Improve awareness of ADB and its activities among target NGOs and opinion leaders through improved JRO ability to plan and implement outreach activities.
- Lead and maintain the relationships with other audiences, e.g. government, business associations, research/universities, and the general public.
- Advance the knowledge of the private sector/business community in Japan concerning trends and opportunities in the Asia-Pacific region by providing information to Japanese firms on opportunities to participate in ADB projects.
- Lead the smooth implementation of outreach activities involving ADB Management and staff in Japan through effective and efficient JRO support for high-level media events and engagement with government counterparts.
c. Office Operations Management
- Facilitate effective coordination and cooperation with other ADB departments/offices and internal stakeholders.
- Undertake the performance management of the office, including motivation of office staff.
- Anticipate requirements for and efficiently manage the budget, resource allocation and utilization for the office.
d. Staff Supervision
- Create and lead multi-disciplinary teams and ensure the overall quality of its work.
- Manage the performance of teams and individuals providing clear direction and regular monitoring and feedback on performance.
- Provide coaching and mentoring to team and individuals and ensure their on-going learning and development.
Educational Requirements:
Master's Degree, or equivalent, in Economics, Finance, Engineering, Business Administration or related fields; or University degree in Economics, Finance, Engineering, Business Administration or related fields; combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.Relevant Experience And Other Requirements:
- Suitability to undertake the responsibilities mentioned above at the required level- At least 15 years of relevant professional experience
- Broad-based exposure to strategic planning and policy, and operations of multilateral development and financing institutions
- Demonstrated experience in managing high-level negotiations with member governments, particularly donor countries
- Proven interpersonal, cross-cultural and negotiating skills, with ability to liaise effectively with senior staff, Management, and senior government officials
- Excellent oral and written communication skills in English
- International experience working in several countries
Core Competencies:
Application of Technical Knowledge and Skills- Develops and shares new theories and applications
- Develops other specialists in ADB and client organizations as a subject matter expert
- Convinces sophisticated clients to follow ADB's technical advice
- Focuses on creating depth in area of technical expertise within ADB
- Leads complex client negotiations to achieve mutually agreeable outcomes
- Guides others on how to effectively involve diverse groups of stakeholders and clients in strategic planning
- Ensures consistent client satisfaction, particularly in highly sensitive and complex situations
- Proactively manages relationships with decision makers and opinion leaders that contributes to achieving ADB's goals
- Conducts complex analyses and reviews to achieve planned results
- Integrates projects and programs contributing to sector, country, and regional results
- Identifies and plans for future issues in programs and initiatives
- Designs operational processes, resources, and systems, to deliver higher quality results at lower cost
- Manages for results by planning staff resources, implementing, monitoring, and reporting outcomes
- Leads the achievement of interdepartmental or multi-client project goals
- Builds sustainable and productive long-term relationships with strategic partners at Ministerial, Central Agency and Sector level while appreciating differing objectives and concerns
- Actively manages potential team conflict situations before they arise
- Builds a safe environment within teams where staff and clients feel comfortable to openly share differing views and opinions
- Diligently seeks and acts on feedback from internal and external stakeholders
- Consistently provides the appropriate level and amount of communication to internal and external stakeholders
- Develops approaches for information access and the dissemination of relevant knowledge solutions
- Stimulates the formation of novel and useful knowledge products and services
- Acts as a change sponsor to win the support of those who are resistant to Strategy 2020 or organizational changes
- Persuasively communicates the reasons for organization change, addressing concerns and encouraging thinking beyond possible immediate personal inconveniences
- Anticipates the need for changes in policies and procedures to increase the effectiveness of ADB's assistance
- Drives the development of a continuous improvement and openness to change culture throughout ADB
- Ensures consistent and transparent application of staff policies in all situations, even when challenged by stakeholders
- Proactively manages the performance of all staff by delivering meaningful feedback about strengths, development areas, and performance issues at all opportunities
- Prioritizes staff management by building an open and supportive environment where all staff are focused on results, even in difficult situations
- Motivates staff to collaboratively achieve Departmental results and collectively share achievements
- Considers team strengths, development priorities, and divisional accountabilities, when distributing tasks and accountabilities
- Aligns words with actions
- Seeks opportunities to gain support and buy-in from internal and external stakeholders for ADB's vision, mission and strategy
- Motivates others who are unclear or not aligned with the priorities of Strategy 2020 by explaining the rationale and big picture supporting objectives
- Sought out to assist in aligning Departmental and organizational strategies and work plans with the needs of Strategy 2020
- Consistently involves current and potential stakeholders in designing and managing organizational changes needed to achieve ADB's strategic objectives
- Consistently assumes responsibility for Divisional or Departmental actions by explaining successes, failures, and proposing remedial actions
- Invests significant time in creating a culture of accountability and responsibility by using experience and advice to guide others
- Share accountability to improve the Division or Departmental performance and effectiveness
- Quickly manages and resolves situations when accountabilities are not met
- Expresses views and behaves that enforces ADB values and inspires others to follow
- Establishes an environment that encourages open communication and responsible information sharing
- Delivers on commitments, obligations, and promises
- Avoids abuse of power or authority in any circumstance
- Consistently applies and upholds ADB rules and code of conduct
- Takes prompt and consistent action to address unprofessional, improper, or unethical behavior, including possible misconduct and violations to ADB's anticorruption policy
- Acts promptly to address any situations of perceived, potential, or actual conflicts of interest
- Maintains confidentiality of information in accordance with ADB rules
Immediate Reporting Relationships / Other Information:
- Supervisor: Managing Director General (MDG), Office of the President (OPR) in close coordination with the Strategy and Policy Department
- The following staff positions may be supervised by the incumbent:
- Administrative Staff
- National Staff
- International Staff
Important Instructions
Women are encouraged to applyTo apply for this position, please click here
Social Plugin