Procurement Specialist - Asian Development Bank - Manila, Philippines

Central Operations Services Division 1, Central Operations Services Office

Closing Date: 14 December 2012 , 5:00 p.m. (1700 Manila Time, 0900 GMT)

Job Purpose:

Provide assistance, technical guidance and capacity building to ensure compliance with ADB’s procurement (i.e., goods, works, and consulting services) policies and procedures, assist in the establishment, harmonization and improvement of these policies and procedures, consistent with effective project management for ADB projects, assist in carrying out country procurement assessments and development of country procurement systems, and support improvements in the implementation performance of ADB portfolio of loans, grants and technical assistance (TA). Work with broad policies and objectives, working directly with clients, with supervision for critical tasks.

Expected Outcomes

a. Procurement/Consulting Services Advice
• Review borrowers’ procurement actions and submissions for engaging consultants under ADB loans.
• Provide technical guidance and advice as appropriate in accordance with ADB procurement policies and procedures.
• Carry out country procurement assessments and develop plans, including policy and regulatory recommendations, to improve the same.
b. Project Management Support
• Participate in the design, processing, and administration of loan and TA projects in the context of procurement planning and assessment.
• Participate in the evaluation of projects and preparation of completion reports in the context of compliance with ADB’s procurement and consulting services guidelines and procedures.
• Chair consultant selection committee meetings to shortlist consultants and evaluate their proposals.
• Negotiate contracts with consultants on behalf of ADB to provide services to ADB TAs.
• Undertake processing and implementing TAs related to capacity building in procurement and consulting services.
c. Policy/Procedure Setting and Improvement
• Provide inputs for the standardization and improvement of guidelines, policies and procedures relating to procurement and consulting services.
• Assist in the coordination with other development agencies for harmonization of policies relating to procurement and consulting services.
• Assist with complex and multi-disciplinary problem solving.
• Undertake the management of projects and assignments involving low to moderate levels of risk.
d. Knowledge Sharing
• Deliver tailored training to ADB and executing agency (EA) staff to develop skills in procurement, consulting services and project administration in accordance with ADB policies and guidelines.
• Participate in and contribute to relevant internal and external training and conferences and other activities for advocacy, dissemination and knowledge building.
e. Staff Supervision
• Provide leadership and support to reporting staff.
• Supervise the performance of reporting staff, providing clear direction and regular monitoring and feedback on performance.
• Ensure the ongoing learning and development of reporting staff.

Educational Requirements:

- Master’s degree, or equivalent, in Business Administration, Economics, Engineering or related fields. University degree in Business Administration, Economics, Engineering or related fields, combined with specialized experience in similar organization/s, may be considered in lieu of a Master’s degree.

Relevant Experience And Other Requirements:

• Suitability to undertake the responsibilities mentioned above at the required level
• At least 8 years of relevant professional experience in procurement, project management or other related area
• Excellent oral and written communication skills in English
• International experience working in several countries

Core Competencies:

Application of Technical Knowledge and Skills

• Regularly shares knowledge on new international best practice trends in comparator situations
• Proactively applies relevant international best practices to own work
• Convinces others to adopt international best practice by explaining the situational relevance and benefits

Client Orientation

• Helps colleagues work effectively with clients in different contexts and from diverse backgrounds and country situations
• Adapts own approach and style when interacting with clients, as opposed to requiring them to adapt
• Draws upon international best practice in exploring solutions with clients
• Confirms the clients’ understanding and agreement before progressing

Achieving Results and Problem Solving

• Draws on own and others’ multi-country experience to identify viable courses of action when conducting analyses
• Helps internal and external clients achieve quality results beyond presenting problems and precedent
• Highlights possible solutions for project issues based on relevant multi-country and/or multi-client experience
• Regularly contributes insights and experiences to colleagues in the Division to help them achieve quality results
• Overcomes unexpected difficulties and challenges to produce desired outcomes

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks the audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution based on lessons and multi-country experience
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting Relationships / Other Information:

• Supervisor: Director, COS1
• The following staff positions may be supervised by the incumbent:
• Administrative Staff
• National Staff

Women are encouraged to apply.

Online Application