Job #: 122262
Job Title: Resource Management Analyst
Job Family: Resource Management
Job Type: Professional & Technical
Grade: GE
Location: Jakarta,
Indonesia
Recruitment Type: Local Hire
Language Requirement: English [Essential]
Closing Date: 10-Oct-2012
Background / General description:
EAP comprises of more than 20 countries, including Indonesia,
several MICs, LICs, and fragile states (EAP has the second highest number of
fragile states amongst all the Bank regions). The Region is characterized by
generally rapid growth, both sophisticated and low capacity borrowers, and some
highly dynamic sectors. At the same time, EAP countries are faced with weak
governance environments. The Bank's program in EAP is multi-faceted and has
grown rapidly in recent years: lending in FY12 will have exceeded $8 billion;
the portfolio consists of nearly 300 operations for about $30 billion; and the
TF program is significant (with a portfolio of about $4.3 billion). EAP consists of about 800 staff with 20% in Washington and 80% based
in the country offices in the six CMUs.
Indonesia
is a middle income country for which international development assistance,
including from the World Bank, is expected to play a strategic role in
implementing policies for an accelerated growth and poverty reduction. The
World Bank’s Indonesia
program is one of its largest in the world with activities that include an
active engagement with central economic ministries, as well as community driven
development, education and infrastructure.
Indonesia’s
portfolio consists of 40 investment projects with approximately $6 billion in
commitments and $1.6 billion in Trust Funds (TF). These programs currently include a large
program of analytical and advisory activities (AAA), supervision of 39 on-going
operations totaling $870 million as well as 121 trust funds totaling 91
million; and the preparation of six to seven new operations each year.
Resource Management Analyst (RMA) supports the Indonesia
Country Management Unit. This is a
decentralized position in the Country Office, located in Jakarta, Indonesia.
In addition to the main Jakarta office, there
are two other satellite offices spread across Indonesia with over 300 full time
staff and 200 short term consultants, making this one of the largest World Bank
country offices. The RMA reports to the
Chief Administrative Officer (CAO) with functional oversight of the Country
Director for Indonesia (CD), and will contribute to a wide range of functions
including, but not restricted to business planning, expenditures and
deliverables monitoring, and internal controls. S/he plays an advisory role to
ensure adherence to institutional and regional guidelines and controls and to
ensure that the objectives of the region and institution are respected. The RMA is the first point of contact on
budget and work program issues relating to the Unit. Since EAP intends to fully integrate
monitoring and management of work financed using donor funds with work financed
by the regular Bank Budget, the RMA is also expected to actively contribute to
administration of donor funds in cooperation with the RM team, TTLs, unit TF
Liaison, and VPU TF Coordinator.
He/she would work closely with the RM staff in country
offices, the CAO’s office, and the RM staff working with Sector Units. Under the overall guidance of the CAO and the
CD, the RMA will have responsibilities in five broad areas described below.
Duties and Accountabilities:
Planning, Programming & Budgeting:
• Work closely with the Country Program Coordinator and other Country Officers to coordinate the Unit’s work program and budgeting exercises. This includes the preparation of the Memorandum of Understanding (MOU), quarterly and mid-year reviews, work program agreements (WPAs), and to prepare work program and budget monitoring tables, as well as flag significant issues for the attention of the CD and Country Management Team (CMT).
• Analyze and consolidate the CMU’s overall budget allocation from the various regional sources (e.g., sustaining, indirects, regional studies, external funds, and other revenue sources) into the work program. Advise on overall budget sufficiency by analyzing trends and completion costs under different scenarios.
• Take the lead in providing advice and resource management information, analysis, and options to the CD and the CMT to allow for sound managerial decision making with effective and efficient use of resources.
Monitoring, Cost Analysis & Cost Effectiveness
• Develop and independently monitor the implementation of the work program and budget by identifying trends and variations, highlighting key issues, proposing corrective measures when needed, tracking costs and productivity, and ensuring the quality of the unit’s work program and budget data in the Bank’s information systems.
• Assist in ensuring the delivery of the unit’s agreed contract, proactively raise issues and areas of concern to the CMT, evaluate and make recommendations to address the issues, and follow through until successfully resolved.
• Compile and analyze performance measurement data, including routine and ad hoc analytical reports on cost effectiveness, including corporate/network productivity indicators, and performance.
• Carry out analysis on all aspects of budget management, including actual budget expenditures and projected usage, staffing flow analysis, expenditure trends for consultants, and all other travel and variable expenditures.
• Provide to CASU quarterly revenue and expenditure projection tables/Dashboard, flag major issues concerning budget over/under runs, as well as other analyses as required.
Financial Controls and Fiduciary Accountability
• Maintain adequate system of internal controls, by monitoring costs and budget, and administrative transactions for the CMU, working closely with the Accounting Team in the office.
• Maintain relationships with institutional units/business sponsors (OPCS, HR, ISG, etc.) responsible for setting the policies and guidelines by which RM, in the Bank, must operate.
• Perform regular analysis on all exception reports and identify problem transactions/ irregularities and resolve problems in a timely and effective manner.
• Provide advice and guidance to others on best practices related to budget and trust fund issues.
Reporting, Communication and Liaison
• Prepare reports for unit management on budget plans (WPAs, tasks) and budget utilization trends, tracking costs, and productivity, in line with VPU harmonized reporting as well as unit specific reporting requirements as needed.
• Proactively establish and maintain interface with internal clients, providing substantive, relevant analysis and advice to Managers and TTLs on the management of resources in the unit, as well as participating in management team meetings.
Other Duties and Responsibilities
• Liaise with CASU and other RM staff within and outside the Region to discuss budget issues/resolve budget issues, (e.g., budget transfers, cross support), as well as sharing of knowledge/best practice.
• Advise/liaise with staff in client units in order to improve knowledge and awareness with respect to budget methodologies, policies, internal control policies and procedures.
• Provide guidance and day-to-day technical advice to the Unit staff on work program, data quality, resource management, trust fund administration, and business monitoring. As issues arise, liaise with relevant staff members in resolving these issues.
• Prepare and make presentations, at seminars or retreats, on planning and budgeting issues.
• Work closely with the Country Program Coordinator and other Country Officers to coordinate the Unit’s work program and budgeting exercises. This includes the preparation of the Memorandum of Understanding (MOU), quarterly and mid-year reviews, work program agreements (WPAs), and to prepare work program and budget monitoring tables, as well as flag significant issues for the attention of the CD and Country Management Team (CMT).
• Analyze and consolidate the CMU’s overall budget allocation from the various regional sources (e.g., sustaining, indirects, regional studies, external funds, and other revenue sources) into the work program. Advise on overall budget sufficiency by analyzing trends and completion costs under different scenarios.
• Take the lead in providing advice and resource management information, analysis, and options to the CD and the CMT to allow for sound managerial decision making with effective and efficient use of resources.
Monitoring, Cost Analysis & Cost Effectiveness
• Develop and independently monitor the implementation of the work program and budget by identifying trends and variations, highlighting key issues, proposing corrective measures when needed, tracking costs and productivity, and ensuring the quality of the unit’s work program and budget data in the Bank’s information systems.
• Assist in ensuring the delivery of the unit’s agreed contract, proactively raise issues and areas of concern to the CMT, evaluate and make recommendations to address the issues, and follow through until successfully resolved.
• Compile and analyze performance measurement data, including routine and ad hoc analytical reports on cost effectiveness, including corporate/network productivity indicators, and performance.
• Carry out analysis on all aspects of budget management, including actual budget expenditures and projected usage, staffing flow analysis, expenditure trends for consultants, and all other travel and variable expenditures.
• Provide to CASU quarterly revenue and expenditure projection tables/Dashboard, flag major issues concerning budget over/under runs, as well as other analyses as required.
Financial Controls and Fiduciary Accountability
• Maintain adequate system of internal controls, by monitoring costs and budget, and administrative transactions for the CMU, working closely with the Accounting Team in the office.
• Maintain relationships with institutional units/business sponsors (OPCS, HR, ISG, etc.) responsible for setting the policies and guidelines by which RM, in the Bank, must operate.
• Perform regular analysis on all exception reports and identify problem transactions/ irregularities and resolve problems in a timely and effective manner.
• Provide advice and guidance to others on best practices related to budget and trust fund issues.
Reporting, Communication and Liaison
• Prepare reports for unit management on budget plans (WPAs, tasks) and budget utilization trends, tracking costs, and productivity, in line with VPU harmonized reporting as well as unit specific reporting requirements as needed.
• Proactively establish and maintain interface with internal clients, providing substantive, relevant analysis and advice to Managers and TTLs on the management of resources in the unit, as well as participating in management team meetings.
Other Duties and Responsibilities
• Liaise with CASU and other RM staff within and outside the Region to discuss budget issues/resolve budget issues, (e.g., budget transfers, cross support), as well as sharing of knowledge/best practice.
• Advise/liaise with staff in client units in order to improve knowledge and awareness with respect to budget methodologies, policies, internal control policies and procedures.
• Provide guidance and day-to-day technical advice to the Unit staff on work program, data quality, resource management, trust fund administration, and business monitoring. As issues arise, liaise with relevant staff members in resolving these issues.
• Prepare and make presentations, at seminars or retreats, on planning and budgeting issues.
Selection Criteria:
A relevant bachelor’s degree (Economics, Finance, Accounting, Business, Commerce) or Completion of the RM Board sponsored SEC program.
• Minimum of 3 years of experience related to the job responsibilities at the World Bank, or in an international private or public sector setting.
• Knowledge and understanding of business planning, work programming, budgeting, accounting and financial management
• Knowledge and application of relevant Bank policies and Generally Accepted Accounting Principles as they relate to resource management
• Experience with the Bank organization, systems and procedures, including Business Warehouse and accounting and enterprise system SAP
• Ability to research, analyze and synthesize information, interpret data, retrieve information from SAP or other databases and clearly and concisely prepare results
• Ability to function effectively in multi-disciplinary teams within a matrix management environment
• Conceptual, analytical and evaluative skills
• Strong written and oral communication skills, with ability to prepare, present and discuss findings in written and oral form
• Ability to work independently on routine issues, organize and prioritize work to meet deadlines
• Ability to work under pressure and act as interlocutor in handling a variety of concurrent assignments and facilitating client and inter-unit business relationships
• Proficiency in Microsoft Windows applications, namely Excel, PowerPoint and Word
Other Arrangements
This is a local hire position, with a term appointment for 2 years, with a possibility of renewal depending on need and performance. The appointee will be based in Jakarta, Indonesia.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment
• Minimum of 3 years of experience related to the job responsibilities at the World Bank, or in an international private or public sector setting.
• Knowledge and understanding of business planning, work programming, budgeting, accounting and financial management
• Knowledge and application of relevant Bank policies and Generally Accepted Accounting Principles as they relate to resource management
• Experience with the Bank organization, systems and procedures, including Business Warehouse and accounting and enterprise system SAP
• Ability to research, analyze and synthesize information, interpret data, retrieve information from SAP or other databases and clearly and concisely prepare results
• Ability to function effectively in multi-disciplinary teams within a matrix management environment
• Conceptual, analytical and evaluative skills
• Strong written and oral communication skills, with ability to prepare, present and discuss findings in written and oral form
• Ability to work independently on routine issues, organize and prioritize work to meet deadlines
• Ability to work under pressure and act as interlocutor in handling a variety of concurrent assignments and facilitating client and inter-unit business relationships
• Proficiency in Microsoft Windows applications, namely Excel, PowerPoint and Word
Other Arrangements
This is a local hire position, with a term appointment for 2 years, with a possibility of renewal depending on need and performance. The appointee will be based in Jakarta, Indonesia.
Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 2 year renewable term appointment
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